Grants Budget Specialist; Remote; Bursky Public Health

Position: Grants Budget Specialist (Remote) - Bursky Public Health
Location: St. Peters

Position Summary

The Bursky Public Health is seeking an experienced pre-award research administration professional with a collaborative spirit, a sharp eye for detail, and a mission-driven approach to supporting research. In this role, you will play a critical part in the sponsored project lifecycle, helping faculty develop high-quality, competitive proposals that are responsive to sponsor requirements and successfully submitted on time. The Grants Budget Specialist provides comprehensive budget development and financial support for sponsored research proposals.

The Specialist works closely with faculty, research leadership, and administrative staff throughout the pre-award process, including proposal development and submission, budget preparation and review, subaward coordination, just-in-time requests, and proposal-related compliance. The position serves as a trusted resource to faculty, helping translate research plans into accurate, compliant, and financially sound proposal budgets. This position is primarily remote, with an expectation of attending on-campus meetings at least once per month and participating in additional in-person activities as needed.

Location

Remote, US

Scheduled Hours

37.5

Job Description Primary

Duties & Responsibilities Proposal / Grant Management

• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.
• Works with faculty in proposal preparation and submission.
• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Stays current on federal and university developments regarding research administration and complex regulations.
• May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents on line, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system. Uploads pre-award documents and hands it off to Post-award to enter fund number.
• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.

Award Management

• Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
• Monitors and works with PI to submit annual agency reports (e.g. Research Performance Progress Reports/RPPRs).
• Teams with the Post-Award unit on revised budgets.
• Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.

Research Compliance

• Coordinates the necessary proposal documents support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Research Reporting

• Tracks and maintains online database via  of grants submitted, awarded, rejected, etc.

Working Conditions

Job Location /Working Conditions

• Normal office environment.
• May travel to attend training sessions / seminars.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

Education

Required Qualifications

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications / Professional Licenses

No specific certification/professional license is…