Contract Management Analyst​/Temporary

* This recruitment is open until filled. Early submissions are encouraged as applications will be reviewed on a regular and ongoing basis.*

The City of Oxnard’s Public Works, Administration Division, is seeking an Extra - Help Contract Management Analyst with strong attention to detail, excellent organizational skills, and a focus on customer service to be a part of the team. This position will perform duties related to the public project procurement processes for the city. Under direction, performs a variety of technical and complex solicitation work, which includes independently developing and preparing solicitation documents and construction contract agreements related to public projects for the City, including posting of solicitations, attending pre-bid meetings, and performing related duties as assigned.

Must possess excellent writing and customer service skills, and have the ability to work independently to research and develop complex solicitation documents under tight deadlines.

WHAT YOU'LL DO:

• Receive documents from departments for solicitation requests, review and verify all documents for completeness, assist Contract Analysts in preparing and creating bid documents.

• Check City’s eProcurement website daily for questions that come in from open solicitations and reach out to the project manager to provide responses.

• Set up pre-bid meetings (job-walks), scheduling vendor presentations.

• Collaborate with our Legal Office regarding applicable laws to ensure all solicitations conform to State laws, including California Public Contract Code (PCC).

• Maintain electronic and hardcopy procurement and contract files, ensuring completeness

• Ability to work independently, keep records organized, and assist with meeting deadlines.

PAYROLL/CLASSIFICATION

TITLE:

ZTemp-Administrative Services Analyst

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation, and administration.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure, or in consideration of risk management and procedures, and receives specific work instruction regarding non-routine matters and deadlines.

PLEASE NOTE:

Extra-Help positions are not expected to last more than 960 hours. Under the terms of the City's benefits plan and policies, this position is not eligible for benefits due to the short duration of employment. In this position, employment with the City of Oxnard is at will, and those selected for temporary placement retain the option, as does the City of Oxnard, to end employment at any time, with or without notice and with or without cause.

The City does not offer hybrid or remote work.

These class specifications represent only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.

• Provides analytical support and coordination of special projects, as assigned.

• Performs other duties of a similar nature and level as assigned.

Position Specific Responsibilities Might Include:

Positions assigned to procurement may be responsible for:

• Coordinating the purchase of equipment, services, supplies or materials for the city;

• Developing specifications and…