Remote Director of Project Controls & PMIS Governance

• Pay or shift range: $115,000 USD to $150,000 USD
  
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Job Summary

The Director of Project and Document Controls serves as the central authority for project documentation governance, project controls oversight, and PMIS optimization across assigned project portfolios. This role provides dedicated, high‑integrity, administrative, technical, and audit-ready support to Project Management teams, ensuring all project information is accurate, current, compliant, and readily accessible from initiation through closeout.

By leading the project documentation audit function, the Director ensures that all project records submittals, RFIs, test reports, commissioning documents, schedules, budgets, and change logs adhere to contractual, regulatory, and CBRE Government & Defense standards. The role acts as the critical link between project teams and leadership by maintaining reliable information flows, enabling proactive decision-making, and preventing schedule disruptions caused by documentation gaps.

Primary Job Functions - Project Controls & Governance

Establish, implement, and continuously improve project controls processes aligned with contractual requirements, federal regulations, USACE/NAVFAC quality standards, and CBRE governance.

Oversee schedule updates, critical-path impacts, and milestone tracking to maintain schedule integrity and minimize delays.

Coordinate with Project Managers to ensure compliance with Beneficial Occupancy, Substantial Completion, commissioning, testing, and closeout requirements.

Serve as the primary audit function for project documentation, ensuring completeness, accuracy, version control, and compliance with contract and federal requirements.

Manage the full document lifecycle, including intake, indexing, review, approval routing, archiving, and controlled distribution.

Manage submittals and RFIs, coordinating with government stakeholders to support timely resolution and schedule progress.

PMIS Administration & Optimization

Administer and optimize Project Management Information Systems, including Procore, RMS, Kahua, and other required platforms, ensuring standardized data entry, reporting, and workflows.

Serve as the subject-matter expert for PMIS configuration, user training, permissions, and digital record retention.

Audit Readiness & Compliance

Maintain audit-ready documentation for internal, client, and government reviews, including Cure Notices, Letters of Concern, contract modifications, quality records, safety documentation, and occupancy certifications.

Lead periodic documentation audits to identify risks, gaps, and compliance issues and provide corrective action guidance.

Project Communication & Reporting

Centralize project information and develop dashboards, performance summaries, risk logs, and compliance reports for leadership.

Coordinate with Directors of Operations, Program Managers, and cross-functional teams to ensure documentation supports project delivery and client expectations.

Closeout & Knowledge Management

Oversee complete and compliant closeout packages, including O&M manuals, warranties, as-built documents, testing and commissioning records, and contractual certifications.

Support continuous improvement through standardized templates, best practices, and process documentation.

Education, Experience and Certification

Required/Preferred

Description

Required

Bachelor’s Degree

Construction, Engineering or a related field.

Required/Preferred

Years of Experience

Description

Required

Preferred

8 + years

10+ years

Extensive experience in project controls,

document management, or…