Community Art Project Coordinator

Overview

Beetroots Collective CIC is seeking an enthusiastic, organised, collaborative, and adaptable Project Coordinator to oversee the delivery of a community art project Folktales for New Scots.

Contract:

Freelance, project-based

Duration: 1st February 2025 - 30th March 2027

Working days: 30.5 days over the full project period, £200 per day

Contract:

14 months fixed-term contract: £6100

Location:

Flexible/home-based, coordinating activities across four locations, required to attend meetings in Edinburgh

Interviews: 15-22 January 2026

Folktales for New Scots is a community arts programme inviting participants - especially refugees and immigrants - to explore the lore and myths of Scotland.

The project includes:

• 24 workshops (6 in each location: Edinburgh, Glasgow, Ayr, Peebles)
• 4 street events

• Coordinate project activity across 4 locations.
• Oversee logistics and maintain project timeline.
• Use project management tools to track milestones and responsibilities.
• Facilitate partner check-ins
• Liaise with collaborators, venues, partner organisations, volunteers, and participants.
• Support financial administration, including monitoring of the ring‑fenced project account.
• Assist with monthly financial tracking and reporting against the budget forecast.
• Ensure the procurement aligns with environmental sustainability goals and best value principles.
• Prepare required project reporting, including budget expenditure documentation.
• Maintain a regularly updated risk register.
• Uphold high operational standards.
• Ensure alignment with Beetroots’ Fair Work Statement and EDI commitments.
• Create and distribute a newsletter.
• Produce press releases for workshops and events.
• Prepare Eventbrite listings and Social Media posts.

• Excellent administrative and project management skills.
• Demonstrated ability to coordinate multi‑site activity.
• Knowledge of financial admin and basic bookkeeping.
• Ability to work independently and manage schedules and at 21:00.

  TAGGED:
  Equalities / Traditional Arts / Visual Arts / Participatory Practice

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