Music Promoter & Concert Event Manager

Position: Live Music Promoter & Concert Event Manager
About the Role

Our client, a dynamic event management company specializing in corporate and private functions, is seeking a proactive and organized Event Planning Coordinator to join their team in Welkom, Free State
. This role involves supporting the senior event managers in the planning, execution, and coordination of various events. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a passion for creating memorable experiences. This position offers a blend of in-office and remote work, providing a flexible environment to manage diverse event projects. If you are an enthusiastic individual with a knack for organization and a desire to grow in the events industry, this is an excellent opportunity.

Key Responsibilities

• Assist in the planning and execution of all aspects of events, from conception to completion.
• Coordinate with clients, vendors, and internal teams to ensure seamless event logistics.
• Manage event timelines, budgets, and vendor contracts.
• Conduct site visits and venue research for potential event locations.
• Develop event proposals, presentations, and run sheets.
• Handle client inquiries and provide exceptional customer service throughout the planning process.
• Oversee event setup, execution, and breakdown.
• Manage guest lists, RSVPs, and seating arrangements.
• Source and negotiate with suppliers for catering, decor, entertainment, and other services.
• Provide on-site support during events.

Requirements

• Previous experience in event planning, coordination, or a related field is required (minimum 2 years).
• Strong organizational and project management skills with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and manage multiple projects simultaneously under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• A degree or diploma in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Customer-focused attitude with a passion for delivering outstanding events.
• Ability to work flexible hours, including evenings and weekends as required by event schedules.
• Experience with in the Welkom or Free State area is beneficial.
• Team player with a positive and adaptable attitude.

Benefits

• This role offers a competitive contractor rate and the opportunity to gain extensive experience in event management across various event types.
• You will work with a supportive team and have the chance to contribute to impactful events in the Welkom area.
• Enjoy a hybrid work arrangement that balances in-office collaboration with remote flexibility.
• Be part of exciting projects and develop your skills in a growing industry.