Health & Safety Coordinator

Reports to: Europe & Asia Senior Manager HSEQ

Office

Location:

Leeds or nearby, UK

Monday to Friday 09.00 – 17.00

This is a hybrid role supporting both the Health & Safety function across Europe & Asia and USA, as well the day-to-day Facilities operations of the Leeds office.

The successful candidate will assist the Senior Health & Safety Manager with routine safety tasks, ISO 9001 and ISO 14001 management meetings, and audit preparation across regional offices.

Additionally, they will be responsible for overseeing facilities services in the Leeds office, ensuring smooth operations and a safe working environment through regular on-site presence (minimum 2–3 days per week).

• Support the implementation of health and safety policies and procedures across Europe, Asia and USA.
• Participate in regular safety inspections and risk assessments to identify and address non-compliance.
• Maintain accurate and up to date health and safety records on a monthly basis for Europe, Asia and USA.
• Assist in ensuring compliance with health and safety regulations, including annual audits and Fire Risk Assessment for Europe & Asia offices.
• Monitor and track action plans resulting from internal and external audits to ensure timely completion.
• Respond to general health and safety enquiries and investigate concerns raised.
• Provide administrative support to the Senior Health & Safety Manager for Europe & Asia and North America.
• Ensure completion of internal ISO and health & safety audits for Europe & Asia, collaborating with Facilities management and Senior Managers to coordinate local procedures and environmental processes, ensuring minimum compliance standards are met.
• Investigate all accidents in consultation with the Senior Health & Safety Manager and facilities Management and assist in reviewing accident investigation forms to ensure remedial actions are implemented.
• Work with Senior Health &Safety Manager and external advisors to conduct health & safety audits for London Madrid, Berlin, Brussels and India Offices.
• Assist in developing and managing internal audit and measurement tools and implement structured reporting systems for ISO 9001 and ISO 14001.
• Manage relationships with external contractors and support staff and contractors in complying with health & safety legislation, client standards and contractual agreements across Europe, Asia and North America.
• Prepare and present ISO reports and performance data for Health & Safety Senior Manager
• Support local Office Managers that all regulatory ISO data and documents are well maintained and up to date.

• Help maintain security at the Leeds office by managing internal card access systems and lock-up procedures.
• Assist the Health & Safety Manager with regular risk assessments, safety checks, and annual inspections of equipment maintenance and servicing.
• Update and record facilities issues regularly on the shared facilities log sheet.
• Raise purchase orders and verify invoice details for health & safety suppliers.
• Support remote workers with access to the IWG App (external serviced office provider), maintain and update the employee access list, and review the monthly on-demand option by creating and updating a simple data sheet.
• Assist with organizing office events, both onsite and offsite, for Leeds and Birmingham staff.

• Health & Safety Assistant experience or equivalent role min. 2 years
• Detail-oriented
• Self-motivated; works independently
• Strong communicator who can influence senior management
• Capable in emergency situations
• Skilled in Microsoft Office (Outlook, Excel, Word, PowerPoint & SharePoint)
• Occupational Health and Safety certification preferred
• Must have In-depth knowledge of ISO 14001 & 9001 requirements
• Audit experience and understanding of audit processes

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration,…