HR Assistant

Job Summary

Job Summary

We are looking for a well‑organised, highly motivated person to join our Team as a Human Resources Assistant to support the HR Team in providing a comprehensive, pro‑active HR service to managers and staff. In addition to the core skills and expertise required, we seek someone who shares our person‑centred approach, works effectively within a busy team, and has excellent communication skills.

You will be supported by a friendly and knowledgeable team and this is an ideal opportunity to increase your experience of providing a Human Resources service within the NHS. The Trust supports flexible working opportunities; after induction and training, working from home can be included. This is an agile role based primarily at Darlington Memorial Hospital, covering a wide geographical area including other main hospitals in Durham and Bishop Auckland.

• Pay scheme:
  Agenda for change
• Band: 4
• Salary: £27,485 to £30,162 a year
• Contract:
  
  Permanent
• Working pattern:
  Full‑time, Flexible working
• Reference number: C9439‑2526‑1305
• Job locations:
  Darlington Memorial Hospital NHS Trust, Hollyhurst Road, Darlington, County Durham, DL3 6HX

• Act as the first point of contact for managers and staff, providing timely HR advice and guidance on HR policies, terms and conditions of service, attendance management and ensuring compliance with current employment legislation.
• Provide timely advice and guidance on W&OD compliance matters.
• With support from HR Managers/Advisors, advise and support managers in sickness absence management and attend sickness interviews as necessary.
• Assist in non‑complex formal investigations.
• Escalate appropriate issues to HR Manager/Advisor when necessary.
• Contribute to the development and review of HR policies, procedures and working practices.
• Assist HR Advisors/Managers with the collation of document packs (paper‑based or electronic).
• Maintain the prior consideration list, checking weekly against vacancies and flagging suitable alternative employment opportunities, escalating where required.
• Liaise with managers regarding the admin side of lapsed registrations and keep the appropriate HR representative updated.
• Act as a central point of contact for all Data Subject Access Requests from employees/ex‑employees, coordinate collation of information, maintain a central register, monitor statutory time frames and escalated breaches.
• Maintain a database of internal/external audits and chase up outstanding actions.
• Maintain an up‑to‑date list of local Accredited Trade Union/Staff representatives and compose replies to routine correspondence relating to union enquiries and accreditation.
• Assist the HR Compliance Business Partner with collation of data for annual reporting submission.
• Assist with the production of JCNC agendas and associated papers, ensuring timely issuance and attend as note‑taker.
• Provide support to the HR team regarding workforce planning initiatives.
• Support the implementation of ad‑hoc projects as required.
• Provide effective and high‑quality administrative support to the HR team; develop and maintain administration systems.
• Maintain paper‑based and electronic filing systems.
• Liaise and set up meetings as appropriate.
• Work as part of the wider Workforce and Organisation Development Directorate for service delivery and personal development.
• Attend meetings and take notes as required.
• Support the delivery of the Trust’s Human Resources Policy training programmes; organise training and other events, preparing materials.
• Work as a team to ensure efficient and high‑quality HR services.
• Any other duties commensurate with Band.

Essential

• Experience of working in an HR Department
• Experience of advising on terms and conditions of employment
• Experience of developing and using Excel spreadsheets
• Experience of taking accurate and comprehensive notes

Desirable

• Experience of working in an NHS Human Resources Department
• Experience of dealing with HR issues such as absence management

Essential

• Good general education – minimum of 4 GCSEs or equivalent, including English Language
• Educated to NVQ level 4 standard or equivalent experience
• Certificate…