Concierge Manager

Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency.

With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students.

Our headquarters is located in 🇨🇭Switzerland, and we also have legal entities in 🇩🇪Germany, 🇧🇬Bulgaria, 🇷🇸Serbia, and 🇸🇬Singapore

Location: Serbia or Bulgaria or Turkey
Type: Full-time
Language: Fluent English (spoken and written required)

About the Role

We are seeking a seasoned and service-driven Concierge Team Manager to lead and support a team of in-house concierge specialist. This role requires a unique blend of leadership, hospitality expertise, operational oversight, and hands-on service delivery to ensure our employees receive consistent, high-quality support across personal, travel, and logistical needs.

You’ll be responsible for managing day-to-day concierge operations, coaching the team, and acting as an escalation point for complex or high-priority requests. Your leadership will drive consistency and quality in all services delivered, while maintaining confidentiality across all client interactions

What You’ll Do

• Lead and manage a concierge team, ensuring consistent, high-quality service delivery across allrequests and regions.
• Manage the team’s performance, by providing coaching and training, and foster a high-performance culture.
• Act as the point of escalation for high-priority or complex client requests, solving issues swiftly and professionally.
• Coordinate workflow and task distribution, ensuring all client needs are met promptly and thoroughly.
• Oversee quality assurance to maintain consistency in tone of voice, discretion, and internal standards in service delivery.
• Collaborate with stakeholders to align services with evolving client needs and business goals.
• Ensure the team maintains accurate and comprehensive documentation of services, preferences, and client interactions.

Step in to assist with high-level or time-sensitive travel, personal, and business service requests when needed.

What We’re Looking For

Minimum Qualifications

• 7+ years of experience in hospitality, executive assistance, or luxury concierge roles
• 2+ years of experience managing or mentoring a team
• Fluency in English (spoken and written) is required
• Bachelor’s degree or diploma in Hospitality Management, Tourism, or a related field

Core Competencies

• Leadership & Team Development: motivates team members to perform at their best.
• Strategic Thinking: Anticipates client needs and drives service innovation by monitoring service trends and opportunities for improvement.
• Client-Centred Mindset: Ensures all requests are delivered with care, professionalism, and attention to detail.
• Operational Oversight: Skilled in workflow planning, delegation, reporting and service coordination.
• Discretion & Confidentiality: Trusted with sensitive and confidential information and situations.
• Cross-Cultural Understanding: Navigates diverse employee backgrounds with empathy and respect.

Soft Skills

• People-centered Leader: Emotionally intelligent and empathetic leader
• Adaptable: Responds effectively to shifting priorities, remains calm under pressure, and is solution-oriented.
• Efficient and Effective: Highly organized and detail-oriented.
• Excellent Communicator: Able to liaise with anyone from C-level clients tovendors.

Technical & Practical Skills

• Digital Proficiency:Confident using basic office tools (email, calendar etc), as well as CRM systems and vendor platforms.
• Workflow & Task Management: Proficient in planning, assigning, and tracking tasks across a team serving distributed regions.

Reporting & Documentation: Maintains accurate service records and generates insights to improve team performance

• 💻 Choice of work equipment (e.g., laptop, monitor, etc.)
• ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
• 🧑💻 Remote work in locations without our offices
• Hybrid work in locations with offices (2 days…