SharePoint Online Designer - Valued Government client Defence space

SharePoint Online Designer – Defence Client

This on‑site contract role focuses on securing, standardizing, and optimizing information management platforms, primarily SharePoint Online, GCdocs, and Microsoft 365.

Requirements: 5 days/week on‑site at Ottawa (west).

• Conduct a comprehensive review of existing information management (IM) platforms and configurations.
• Identify gaps in security, access rights, design consistency, and content discoverability.
• Map existing IM sites and resources, including internal and external components.
• Assess alignment with organizational digital strategy and applicable service standards.
• Develop a work plan outlining timelines, milestones, and resource requirements.
• Evaluate alternative approaches for securing and standardizing IM platforms.
• Compare design frameworks and permission models across relevant platforms.
• Assess feasibility, scalability, and compliance of each option with organizational policies and applicable directives.
• Document pros and cons of each solution, including risks and mitigation strategies.
• Recommend preferred options for implementation based on strategic fit and operational impact.
• Identify key stakeholders across the IM community, including site owners, administrators, and end users.
• Facilitate consultations to gather input on current pain points, needs, and expectations.
• Present findings from initial assessment and options analysis to stakeholders.
• Incorporate stakeholder feedback into planning and design decisions.
• Maintain ongoing communication to ensure transparency and buy‑in throughout the project lifecycle.
• Develop a phased implementation roadmap for securing and unifying IM platforms.
• Align roadmap with organizational digital strategy objectives and applicable policy requirements.
• Define short‑, medium‑ and long‑term goals, including key deliverables and performance indicators.
• Include change management and training components to support adoption.
• Ensure roadmap supports priorities such as administrative rights, risk mitigation, and user engagement.
• Configure permissions, groups, and role assignments in IM platforms based on approved models.
• Apply unified design templates across internal and external sites.
• Develop and deploy tools or scripts to automate routine administrative tasks.
• Ensure IM guidance and resources are published in a consistent, accessible format.
• Test and validate solutions to ensure functionality, security, and usability.
• Prepare briefing materials summarizing project status, key findings, and strategic recommendations.
• Present roadmap, options analysis, and stakeholder feedback to leadership.
• Highlight alignment with organizational digital strategy and policy objectives.
• Provide risk assessments and mitigation strategies for decision‑making.
• Offer clear, actionable insights to support governance and resource allocation.

• Must currently hold a valid Reliability‑level security clearance.
• 5 years (60 months) experience within the last 10 years conducting strategic IM analysis in a federal context.
• 3 years experience in business process analysis and or program design.
• 3 years experience in the use of the M365 suite of products including SharePoint Online and Power Platform.
• Must be willing to work on‑site in Ottawa (west) 5 days/week.

Ottawa (west), Ontario, Canada

Contract

Mid‑Senior level