Hotel Contracting & Sourcing Manager

Discover Informa, where no two days are the same. Here, you'll find the freedom, opportunity and support of a fantastic community to make a real impact.

We're organised into divisions, but whichever part of Informa you work in, you'll be joining a vibrant community of 14,000 colleagues across 30 countries, and a fast-paced international company that’s a member of the UK’s FTSE 100 group of leading businesses.

This role can be based in our Fort Lauderdale office only.

The Hotel Contracting & Sourcing Manager serves as a strategic procurement expert responsible for developing comprehensive hotel portfolios and negotiating high-value contracts tailored to each assigned event's unique needs. This role requires collaboration with the Event Housing Manager and Show teams to develop and execute data-informed strategies that deliver measurable results for the Housing team’s goals.

Key Responsibilities Hotel Sourcing & Strategy Development

• Conduct analysis of historical performance data, current market dynamics, and future trends to inform strategic hotel sourcing decisions
• Develop a Statement of Work for each event defining clear strategies for hotel selection that result in more bookings, enhanced customer satisfaction, reduced risk, and meeting revenue goals.
• Leverage expert knowledge of hotel chains, brands, and individual markets to provide hotel sets tailored to event profiles, demographics, and market conditions for optimal performance.

Contract Negotiation & Risk Mitigation

• Effectively negotiate hotel contracts for assigned shows/events, ensuring adherence to Informa’s best practices.
• Consult with key stakeholders to align with revenue and show growth goals while mitigating Informa’s exposure to risk.

Relationship Management

• Cultivate and maintain strategic relationships with Hotel Global Sales organizations, Informa Markets divisions, individual hotel properties, and Convention & Visitors Bureaus through consistent communication, professional networking, and site visits.
• Represent Informa’s Housing team at industry events fostering partnerships with housing vendors and Official Housing Companies while building collaborative networks that enhance sourcing capabilities and market intelligence.

Education & Experience

• Minimum of five years of experience in hotel sourcing, contract negotiations, hotel sales, or meeting planning.
• College degree or equivalent experience preferred.

Skills & Competencies

• Advanced knowledge of Hotel brand characteristics to inform strategic decision making.
• Strong, assertive negotiation capabilities with a track record of securing favorable contract terms.
• Proven excellence in customer-focused roles with superior written and verbal communication skills.
• Outstanding time management, prioritization, and organizational proficiency.
• Proficient in Microsoft Office Suite (Excel, Word, SharePoint, Teams) with the ability to quickly learn and adapt to project management software.
• Strategic, resourceful, and proactive disposition.
• Meticulous attention to detail with commitment to accuracy.
• Ability to make data informed decisions in dynamic, fast-paced environments.
• Collaborative mindset with positive attitude and team-oriented approach.

Work Requirements

• Onsite presence in an Informa office three days a week to maximize team collaboration and job support.
• Willingness to travel to events or meetings, including weekends if necessary.

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to…