Logistics Administrator

Logistics Administrator - London, United Kingdom

Full‑Time

This role will assist the European logistics team in monitoring the end‑to‑end flow of goods—from inbound shipments from Asia to outbound deliveries to stores and customers—ensuring accurate allocations and optimal stock levels to support customer satisfaction.

• Support monitoring and coordinating inbound and outbound stock movements for European stores.
• Prepare and update daily, weekly, and monthly logistics reports.
• Track and monitor transport activity, delivery schedules, and store requests.
• Liaise with the warehouse, CEVA, allocation, and merchandising teams to ensure smooth distribution.
• Monitor inbound shipments from Asia, ensuring timely and accurate intake planning with relevant documentation.
• Coordinate with freight forwarders and suppliers to track shipment ETD/ETA and flag any delays or inconsistencies.
• Verify transport and warehouse invoices and report discrepancies.
• Maintain and update invoice, pallet, and order logs, ensuring data accuracy.
• Capture, consolidate, and manage logistics and outbound data in Excel and relevant systems.
• Update and share intake and shipping data with the Allocation and Merchandising teams.
• Monitor food item intake and expiry dates.
• Coordinate delivery arrangements and communicate with regional teams and stores.
• Support customs documentation and shipping data updates (e.g., Big Blue site).
• Participate in stock takes, store visits, and regular logistics meetings.
• Plan and follow operational schedules, proactively addressing abnormal or urgent situations.
• Update and maintain Excel reports related to logistics operations, ensuring data accuracy and timely reporting.

• Advanced knowledge of Excel.
• Highly analytical with good attention to detail.
• Good planning skills.
• Able to build relationships.
• Logical thinking.
• Strong negotiation skills.
• Team player.
• Proactive, able to take initiative.
• Pragmatic approach to problem solving.

• Previous experience in a retail environment useful.
• Experience in data processing/management.
• Experience working with Excel.
• Good understanding of supply chain/Logistics principles is highly advantageous.

• Travel overseas (CEVA Netherlands), including visits to the warehouse (occasional).
• Remote working (from home) while be required to visit the office twice a week.
• Flexibility provided and required around working hours.
• Pension.
• Season ticket loan.
• Fixed term contract.
• 25 days holiday.
• Muji Staff Discount.