Senior Administrative Assistant

Department:
School of Nursing - MSN Division

400 West Campus Drive, Orange, Connecticut

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The Yale School of Nursing (YSN) is seeking a Senior Administrative Assistant to join the Post Licensure Division program. YSN, located on the beautiful and sprawling grounds of Yale West Campus, has much to offer including free parking, a woodland walking trail, café and terrace dining, farm, The Barn at West Campus for special events, a fully equipped conference center, outdoor space to relax and unwind, wellness events (mindfulness exercise, to nature walks and yoga), and Fitness Center (free for the West Campus community)!

Yale West Campus is conveniently located near major highways. Welcome | Yale West Campus

The Senior Administrative Assistant is an integral part of the team, providing a high level of confidential administrative support to both residential and hybrid programs. Strong writing skills are required, as responsibilities would include developing, redesigning, and maintaining efficient office procedures and systems; assisting--and providing information to--leadership, faculty, students, and other relevant stakeholders on YSN policies and procedures; composing, formatting, preparing and compiling data for letters, meeting minutes, memos, reports,presentations, course documents, and other materials;

and proofreading, editing, formatting, and reviewing presentations and documents for grammar, accuracy, and completeness.

In addition to writing and editing, the Senior Administrative Assistant will have responsibility to develop and maintain databases to track resources within the School including data entry and management of student exams, course evaluations, and accommodations; schedule meetings, conference calls, and appointments as required, and work as directed with faculty on course materials; attend faculty and staff meetings as requested and record meeting minutes;

coordinate travel arrangements, maintain records of travel expenditures, process expense reports and other business transactions; and assist in organizing events, such as student immersions, orientation and graduation.

1. Proven proficiency in an administrative support role. Proven ability to manage expense reimbursements. Demonstrated ability to use the latest office software and hardware. Intermediate or advanced proficiency Microsoft Word, Excel (including experience with charts, graphs, some formulas), PowerPoint, and Outlook.

2.Ability to prioritize work, handle complex or multiple work assignments, achieve high quality work outcomes, meet deadlines, and effectively solve problems independently as well as part of a team. Ability to regularly exercise good judgment and initiative on non-routine matters. Ability to be resourceful and proactive.

3.Proven ability following precise directions when required. Ability to understand and implement non-routine instructions and general policy statements/applications when required.

4.Strong organizational skills and attention to detail. Enjoys problem solving, project and detail work, and can always remain composed and professional. Enjoys working in a team as well as independently.

5. Ability to maintain confidentiality and deal in a sensitive manner with diverse groups of people with matters requiring a high level of discretion. Excellent attendance and reliability; strong interpersonal skills; helpful and facilitative attitude.

1.Experience with Qualtrics.

2. Familiarity with database software, MS Teams, Examsoft, Canvas, and Excel.

3. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.
3. Provides editorial support for a journal/publication. Proofreads and edits material for…