People Specialist, Administrative​/Clerical

Vocate is a non-profit higher education and workforce solutions provider dedicated to closing the nation’s talent gaps in critical industries such as healthcare. Through its entities including Ultimate Medical Academy, American Institute, Nasium Training and Global Education Group, Vocate serves more than 20,000 adult learners nationwide, primarily in under-resourced populations. Backed by more than 130 years of combined experience in higher learning across its institutions, Vocate delivers accessible, career-aligned programs enhanced by employer partnerships and comprehensive student support services.

As a full-time team member, you will have access to the following benefits:

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• Basic Life Insurance (UMA paid) minimum $50,000 - maximum $250,000 (1x annual salary)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 18 years of age)
• Pet Insurance
• Identity Theft Protection

Purpose of the Position:

The People Specialist provides strategic, operational, and administrative support to the Chief People Officer and the broader People Team. This position plays a key role in supporting executive recruiting, organizational planning, leadership operations, workforce initiatives, and executive communications. The role coordinates cross-functional activities, develops executive-level materials, and helps ensure effective execution of People Team priorities while maintaining a high level of professionalism and confidentiality.

What you’ll do:

• Executive Leadership Support: Serve as a trusted strategic and operational partner to the Chief People Officer and People Team’s executive leadership on sensitive workforce-related items by preparing agendas, briefing materials, presentations, and follow-up communications while maintaining confidentiality.
• Executive Recruiting & Candidate
  
  Experience:
  
  Coordinate executive-level search activities, including interview scheduling, candidate communications, interview materials, and partnership with external search firms to deliver a seamless candidate experience.
• Meeting Coordination & Leadership Operations: Coordinate executive calendars, complex scheduling, meeting logistics, materials preparation, meeting notes, action-item tracking, and follow-up communications across multiple stakeholders.
• Strategic Project & Program Coordination: Support People Team and enterprise initiatives by coordinating timelines, deliverables, action items, stakeholder communications, and project documentation to ensure successful execution.
• Workforce & Organizational Planning Support: Develop and maintain organizational charts and workforce planning materials. Support organizational design initiatives, reporting structure reviews, and future-state planning discussions.
• People Team Functional Support: Support key People Team initiatives, programs, leadership meetings, listening sessions, town halls, and engagement activities. Assist with surveys, feedback collection, reporting, and follow-up activities.
• Administrative Support & Expense Reporting: Manage administrative tasks including scheduling, travel coordination, and expense reporting for executive engagement activities, ensuring accuracy, compliance, and timely processing.
• Event Planning, Coordination & Execution: Organize and manage events, meetings, and activities for the…