Nonprofit Administrator Assistant

Modern Widows Club® | The Movement for Widow Care® (MWC) is a women’s health organization dedicated to holistic widow care that goes beyond traditional grief support, focusing on the journey from grief to growth and empowered living. MWC is dedicated to empowering widows to thrive by providing community support, advocacy, and resources.

Full-Time, Non-Exempt Employment, approximately 40 hours per week (This is a Hybrid position, in support of program and budget objectives, flexible by nature within expectations and constant communication with the Membership and Programs Manager and President/CEO). Some nights and weekends are required when special events are conducted.

The Administrative Assistant supports the daily administrative functions of MWC, ensuring operational efficiency and excellent stakeholder communication. This full-time role assists the organization’s leadership, Membership and Programs Manager, Board of Directors, and community services and initiatives, and carries out essential clerical tasks across multiple platforms and systems.

• Support daily administrative operations, including email, phone, and mail correspondence.
• Provide high-quality customer service to widows, members, donors, volunteers, and community partners.
• Assist with CEO and Board of Directors (BOD) scheduling, communications, and support services.
• Help coordinate meetings, including agenda preparation, minutes documentation, and follow-up actions when assigned.
• Assist with event logistics and attendee support, including registrations, RSVPs, and guest lists.
• Maintain accurate records and data entry in our main software systems: our donation portal Bloomerang, our programs portal Thinkific, our CRM Mailchimp, Administrative portal Google Drive.
• Willingness to learn new systems. MWC currently uses a variety to tech software that works in unison.
• Support accounting tasks, bank deposits, PO Box pick-ups, and other clerical support as needed.
• Help track budgeted expenses and prepare basic reports as requested.
• Prepare Thinkific payout breakdowns.
• Monitor Widow Empowerment Quiz (WEQ) results and follow up with respondents.
• Send member birthday and Angelversary emails.
• Answer and return calls on MWC’s 844 phone line.
• Make welcome calls to new members.
• Track monthly statistics across all areas in the Services Provided sheet.
• Conduct research as needed.
• Help the team schedule appointments.
• Complete time sheet entries documenting work completed and workflow.
• Handle additional responsibilities as assigned by the Membership and Programs Manager or President/CEO.

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office, Google Suite
• Ability to work independently in a hybrid setting while collaborating effectively with team members.
• High level of attention to detail and accuracy in data entry and record keeping.
• Passion for MWC’s mission and commitment to serving widows.
• Seeking a position with growth potential.