Bilingual Aministrative Assistant Landscaping

Position: BILINGUAL AMINISTRATIVE ASSISTANT FOR LANDSCAPING COMPANY

Benefits:

• Paid time off
• Company parties
• Free food & snacks

Smart Choice Landscape is an established South Florida landscaping company specializing in commercial and high-end residential properties. We are seeking a professional, organized, and dependable Bilingual Administrative Assistant to support our daily office operations, customers, and management team.

Fluency in both English and Spanish is required for this position.

Responsibilities

• Answer incoming phone calls and respond to customer emails in a professional manner.
• Communicate customer questions, concerns, and service requests to management and follow up as needed.
• Assist with preparing and formatting estimates, proposals, and other business documents.
• Perform accurate data entry and maintain customer and company records.
• Maintain organized electronic and physical files.
• Draft professional emails, letters, and other business correspondence.
• Assist with scheduling, follow-ups, and coordination between customers, office staff, and field management.
• Track office supplies and place orders when necessary.
• Assist with basic marketing and customer outreach activities.
• Provide general administrative support to management and assist with other office tasks as needed.

Required Qualifications

• Fluent in both English and Spanish.
• At least 1 year of professional administrative, office, clerical, or similar business experience.
• Strong written and verbal communication skills in English.
• Comfortable writing professional business emails.
• Proficient with Microsoft Office, including Word, Excel, and Outlook.
• Strong computer and data-entry skills.
• Excellent organization and attention to detail.
• Ability to prioritize multiple tasks in a fast-paced office environment.
• Professional and courteous when communicating with customers.
• Reliable, punctual, and able to work independently.
• High school diploma or equivalent.

Preferred Qualifications

• Experience working in a landscaping, construction, property management, service, or other field-service company.
• Experience preparing estimates, proposals, invoices, work orders, or similar business documents.
• Experience with Quick Books, CRM, scheduling, or business management software is a plus.
• Customer service experience.
• Chinese language skills are a plus, but not required.

Position Details

• Job Type: Full-time
• Schedule: Day shift, Monday-Friday
• Work Location: In person