Church Administrative Assistant

About This Role

The Administrative Assistant supports the church office's daily operations and ministry by providing professional administrative, communication, scheduling, records, and hospitality services. This position serves as a primary point of contact for staff, members, visitors, ministry leaders, vendors, and community guests, and performs all responsibilities with discretion, accuracy, warmth, and respect for the church's mission.

What You'll Do Essential Responsibilities Office Administration and Hospitality

• Welcome members, visitors, vendors, and community guests; direct them to the appropriate staff or ministry area.
• Answer and route calls, monitor office email, distribute mail, and coordinate deliveries.
• Other duties as assigned.

Communication and Scheduling

• Manage church calendars and meetings, promptly notifying affected staff and ministry leaders of changes.
• Prepare, proofread, and distribute church communications, including correspondence, announcements, newsletters, bulletins, leader notes, and presentation materials.
• Ability to update digital communications (Facebook, Website, Instagram, etc.).

Core Competencies

• Alignment with church mission and values
• Handle duties in a professional manner.
• Must be dependable

Requirements

• A minimum of an associate degree or higher.
• Administrative or relevant experience preferred.
• Ability to use discretion and sound judgment when handling confidential and sensitive information.
• Church experience preferred.
• Strong communication, proofreading, organizational, and time-management skills, and managing priorities to meet deadlines.
• Interact professionally and compassionately with clergy, staff, members, volunteers, visitors, vendors, and community partners.

Nice To Haves

• Office administration and organization
• Professional written and verbal communication
• Bilingual English-Spanish (Desired)
• Customer service and hospitality
• Proficiency in Microsoft Outlook, Word, Excel, and Power Point

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Leave
• Sick Leave
• Retirement Plan