Information Management and Platform Advisor

Position: Information Management and Platform Advisor - Contract - 18722
About the Opportunity

Our Public Sector client is seeking an Information Management and Platform Advisor to support the secure, standardized, and optimized management of enterprise Information Management platforms. This role is integral to advancing departmental digital transformation initiatives and ensuring that Information Management resources are secure, accessible, and consistently designed across internal and external environments.

The successful candidate will provide expert advisory and hands on support related to SharePoint Online, Defence 365, and GCdocs, directly enabling enterprise IM priorities and supporting strategic objectives aligned with Government of Canada digital and service policies.

Duties include but are not limited to:

Manage and review security and access rights, including L1 admin rights

Configure permissions, groups, and role assignments in SharePoint Online and GCdocs

Apply a unified design template to externally facing and internal IM sites

Ensure published IM guidance and resources are easy to find and consistently maintained

Initial Assessment and Planning

Conduct a comprehensive review of existing IM platforms (SPO, D365, GCdocs) and their current configurations

Identify gaps in security, access rights, design consistency, and content discoverability

Map existing IM sites and resources, including internal and externally facing components

Assess alignment with Defence Digitization Strategy and TBS digital service standards

Develop a work plan outlining timelines, milestones, and resource requirements

Options Analysis

Evaluate alternative approaches for securing and standardizing IM platforms

Compare design frameworks and permission models across SPO, D365, and GCdocs

Assess feasibility, scalability, and compliance of each option with DND and CAF policies and TBS directives

Document pros and cons of each solution, including risks and mitigation strategies

Recommend preferred options for implementation based on strategic fit and operational impact

Stakeholder Engagement

Identify key stakeholders across the DND and CAF IM community, including site owners, administrators, and end users

Facilitate consultations to gather input on current pain points, needs, and expectations

Present findings from initial assessment and options analysis to stakeholders

Incorporate stakeholder feedback into planning and design decisions

Maintain ongoing communication to ensure transparency and buy in throughout the project lifecycle

Strategic Roadmap Development

Develop a phased implementation roadmap for securing and unifying IM platforms

Align the roadmap with Defence Digitization Strategy objectives and TBS Policy on Service and Digital requirements

Define short, medium, and long term goals, including key deliverables and performance indicators

Include change management and training components to support adoption

Ensure the roadmap supports IM Forum priorities such as L1 admin rights, risk mitigation, and engagement

Solutions Development

Configure permissions, groups, and role assignments in SharePoint Online and GCdocs based on approved models

Apply unified design templates across internal and external IM sites

Develop and deploy tools or scripts to automate routine administrative tasks

Ensure IM guidance and resources are published in a consistent, accessible format

Test and validate solutions to ensure functionality, security, and usability

Briefings and Reporting

Prepare briefing materials summarizing project status, key findings, and strategic recommendations

Present the roadmap, options analysis, and stakeholder feedback to senior leadership

Highlight alignment with Defence Digitization Strategy and TBS policy objectives

Provide risk assessments and mitigation strategies for executive decision making

Offer clear, actionable insights to support governance and resource allocation

About You

The successful candidate will have the following:

Certificate, diploma or degree in a relevant field from a recognized post-secondary institution, or an acceptable combination of education, training and experience

Minimum five years of experience within the last ten years conducting strategic IM analysis in a federal government context

Minimum three years of experience in business process analysis and or program design

Minimum three years of experience using the Microsoft 365 suite, including SharePoint Online and Power Platform

English Essential with advanced oral, written, and comprehension proficiency

Reliability Status required

About the Job

Duration: January 12, 2026 to December 11, 2026

Location: Westend, Ottawa, Ontario

Work Environment: Onsite

LROGOV