Property Administrator; Residential

If you’re a passionate go-getter with a keen interest in real estate, we want to hear from you! With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade Bridge Port has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed-use properties in Ottawa, the GTA and Southwestern Ontario, Gatineau, and Atlantic Canada.

Reporting to the Director, Residential and working closely with the Senior Property Administrator, the Property Administrator, Residential provides essential administrative support to the Residential Property Management Team. This role is dedicated to delivering exceptional service to tenants while helping to maximize the value of a mixed-use real estate portfolio for third-party owners. The focus of this role is to produce high quality, detailed work based on established standards, guidelines, and procedures.

Precise, consistent work output is essential, requiring patience and a willingness to handle and complete one task at a time. The job environment is stable, based on known relationships with people and well-defined processes.

• Assist with the preparation, compilation, and assembly of all monthly reports, ensuring accuracy and maintaining the highest quality standards.
• Assist in compiling the annual operating budgets and ensure their accurate and timely delivery to the owners.
• Assist in compiling and assembling other reports, spreadsheets, and summaries as required from time-to-time.
• Assist in the preparation, tendering, and analysis of all contracts.
• Work closely with and assist the Property Manager(s), Building Operator(s), Property Accountant(s), Tenant Service Coordinator(s), and other Property Management team members in day-to-day management and operation of properties.
• Assist the Property Manager(s) and building operations staff in the supervision of all third-party contractors conducting business in the building(s).
• Process purchase orders, tenant work orders, and review invoices while ensuring accurate coding and approvals are in place, liaise with vendors and sub-contractors on billing related matters.
• Liaise with commercial tenants on building and tenant related issues.
• Maintain and circulate all lists, including, portfolio lists, tenant lists, contact lists, site plans, floor plans, etc.
• Maintain and track commercial tenantand vendor certificate of insurances.
• Assist with compilation and submission of monthly expense reports for Property Management team members.
• Participate in tenant retention promotional activities, including hosting tenant BBQ’s, Christmas Breakfasts etc.
• Maintain utility reading database, and submission if applicable.
• Other duties as required.

• 5 years of experience in Property Management and/or Office Administration
• Post-secondary education with a concentration in Office Administration or a related discipline
• Intermediate or advanced proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams
• Adaptable to learning new software programs and technology as required
• Strong organizational and administrative skills, self-motivated, and detail oriented li>
• Proven ability to work effectively under pressure and as a team player li>
• Yardi experience an asset li>
• Bilingual (English/French) an asset li>

The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job.

We are committed to creating a positive experience for our employees. We work hard at Colonnade Bridge Port and have fun while doing it! Our employees enjoy participating in sports tournaments, BBQ’s, potlucks, prize draws, holiday parties and more! The successful candidate can expect the following perks and benefits:

• Three weeks’ annual starting paid vacation; three days personal and five sick paid days annually.
  • Hybrid working environment (position dependent, alternative may be offered).
  • Comprehensive benefits plan that includes…