Office Administrator

My SME Engineering / Manufacturing client based close to Caversham (Reading) is looking to recruit an Office Administrator on a full time, permanent basis.

In this varied role, you ll be responsible for providing high quality day-to-day administration support to multiple departments. You ll work closely with the Directors and other teams across the organisation, helping to keep systems up to date, maintaining accurate records, supporting with reports, staff information, and general office administration. You will need to be highly organised and able to work in a structured way.

• Assist with the preparation of job descriptions, drafts advertisements.
• Preparing of starter information, offer letters, contracts.
• Prepare review paperwork, book in reviews and log objectives.
• Induction paperwork and new starter packs including training plans.
• Sourcing and booking of training courses.
• Maintenance of employee numbers and status.
• Advising on absence management, time keeping and preparing back to work interview forms.
• Maintenance of holiday charts.

• Raise purchase orders.
• Check and raise sales orders dependent on sales resource.
• Maintenance of passwords and security on IT systems.
• Ensuring maintenance of GDPR data.
• Maintaining and enhancing current filing system and storage both electronic and manual records including storage and disposal of all office records.
• Diary management to co-ordinate meetings.
• Booking travel/accommodation.
• Cover Accounts Administrator on booking of transport and raising of despatch paperwork.
• Manage Phone and IT systems, liaise with relevant support on issues.
• Liaise with facilities contractors and service providers.
• Be Health & safety Rep for the office, assist in accident reporting, attend quarterly H&S Meetings.

• Filing/Scanning.
• Answering incoming calls.
• Taking of meeting minutes.
• Holiday and absence cover of other members of admin team.

• Office skills (word, excel, PowerPoint).
• Good verbal and Written communication skills.
• Bookkeeping background (advantageous).
• Clear telephone manner.
• Numerate and literate.

Hours of work are  Monday Thursday (15.00 finish on Fridays), covering 38.5 hours per week. There is some flexibility regarding start time if it s fixed in, for example 08 00.

An attractive salary of £30k per annum is available for the right candidate. In addition, my client pays PRP (profit related pay), paid quarterly and worth an additional £(Apply online only) per year making this a very attractive package.