Office Administration Manager

Position: Office Administration Manager (Permanent)
Job Title:

Office Administration Manager

Location:

Oxford

Job Purpose

The Office Administration Manager is responsible for overseeing the day-to-day administrative operations across multiple sites. This role involves managing and developing a team of administrative staff, ensuring efficient office and reception services, maintaining accurate records, and supporting operational processes to deliver high standards of service and professionalism.

Working Conditions

Office-based role across multiple sites
Flexibility to provide cover during staff absence or peak periods
Occasional involvement in events, meetings, or other organisational activities

Key Responsibilities

Lead, supervise, and develop a team of administrative staff
Ensure smooth day-to-day office operations and maintain a professional reception environment
Manage communications, record-keeping, and data management using appropriate systems
Coordinate staff cover, scheduling, and operational adjustments as needed
Oversee health and safety compliance and daily site checks
Manage procurement, including purchase orders, deliveries, and office supplies
Support training, development, and performance management of administrative staff
Assist senior management with projects, reporting, and budget monitoring
Ensure high-quality reprographic and document production for staff and events

Person Specification / Requirements

Proven experience in administrative management or office leadership

Experience with in the education sector will be considered advantageous
Strong organisational, time-management, and problem-solving skills
Excellent communication and interpersonal abilities
Ability to prioritise tasks and manage a busy workload effectively
Professional, reliable, and able to maintain confidentiality
Commitment to continuous improvement and staff development