Document Controller

The Ellison Institute of Technology (EIT) purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems.

EIT will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.

Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity’s most enduring challenges. Our work is guided by four Humane Endeavours:
Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics.

Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford’s science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration.

EIT is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges.

EIT is seeking a proactive, detailed and effective Document Controller to join the team. This is a crucial role in maintaining accurate, compliant, and accessible documentation across all projects and operational activities. This includes ownership and control of CAD files, O&M manuals, technical drawings, and other project-related records to support delivery, handover, and ongoing maintenance. The role also contributes to developing digital engineering systems to ensure the business can efficiently receive, store, and retrieve all technical information.

While the role has no direct reports initially, the Document Controller may oversee contractors or temporary document control support as required. The role will work closely with the asset management team and ensure they have all of the relevant information stored in an easy to access system at all times.

• Establish, maintain, and enforce document control procedures across all engineering and facility projects.
• Ensure documentation (including drawings, O&M manuals, specifications, and as-built records) is accurate, current, and compliant with EIT and regulatory standards.
• Support audits and inspections by maintaining fully traceable records.

• Coordinate collection, verification, and archiving of documentation from contractors, consultants, and suppliers at project completion.
• Manage O&M documentation to support seamless project handover and long-term asset management.

• Administer and maintain the electronic DMS platform, ensuring effective version control, document security, and user access.
• Develop and improve document control workflows to enhance efficiency and data accuracy.

• Maintain and update engineering drawings, including revision control and as-built records.
• Ensure consistency and accessibility of CAD data across engineering and operations teams.
• Cross-Functional Support and Communication
• Collaborate with engineering, operations, and project teams to provide timely and accurate document access.
• Train and guide colleagues and contractors in document control processes and system use.
• Produce regular reports on…