Site Administrator

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• Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensuring all paperwork is filled as per the correct procedures for Quality and H&S.
• Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Assist the Accounts department to ensure invoices are signed and approved quickly. Manage the delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
• Main point of contact for all visitors to the site / front of house. Deal with clients and customers in a professional and friendly manner via email and face‑to‑face, ensuring all visitors are signed in and have the correct PPE. Assist the team with inductions and, at the end of the project, close the site down correctly and archive paperwork as per procedures.
• Carry out general office duties including ordering office supplies, PPE and consumables for the site, and update all information boards on site.
• Support the Social Value Team in achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports and coordinate CCS audits.
• Occasionally, there may be a need to travel to other Farrans projects or Head Offices.

The above is not an exhaustive list of duties and you may be asked to help with ad‑hoc duties as requested by onsite management.

• Excellent communication skills – both written and verbal.
• Working knowledge of Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information, and enthusiastic about learning new experiences while being supportive of and part of a hard‑working team.
• Previous Administration / Project Coordinator experience.
• Able to prioritise, multi‑task, and an understanding of deadlines and working to achieve them.
• An excellent professional demeanour.

• Previous construction industry experience.
• Previous Aconex experience.
• Previous MSite experience.

Here at Farrans we build, transform, and connect. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.

The projects we deliver have an important role in the everyday lives of people in the UK & Ireland. We are committed to making a positive impact on the environment and strive for sustainability in all we do.

Our culture is one of transparency, equality and encouragement, where questions are welcomed, learning never stops and access to support is provided.

Farrans is an equal opportunities employer and is committed to creating a diverse and inclusive work environment for all. Should you require any reasonable adjustments throughout our recruitment process, please don’t hesitate to let us know.

When you come to Farrans, you can make a big impact. We love enthusiasm, new ideas and innovation. Your well‑being is our priority.

Our people are our greatest asset, which is why we offer a comprehensive benefits package designed to support you to achieve your full potential.

Our career development opportunities provide you with a clear progression pathway, advanced education in your core subjects as well as management and leadership opportunities to excel quickly.

We understand the importance of work‑life balance. We offer flexible working hours (where applicable) and generous leave policies to help you maintain a healthy work‑life integration.

We know that our most important asset is our people and that is why we have invested significantly to ensure the physical and mental well‑being of all our employees.

Entry level

Full‑time

Information Technology

Administrative and Support Services