Certified Records Manager

The City of Palm Springs is excited to announce the opportunity for the position of Certified Records Manager!

THE CITY: Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters.

With a wide range of attractions and events, there’s always something fun for everyone in the family. To see the exciting things going on visit the Engage Palm Springs website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported.

To view our recent Human Rights Campaign score of 100%, visit the Municipal Equity Index website.

THE POSITION: This position is a member of the City Clerk's Office and is responsible for overseeing the primary function of the City Clerk’s Records Management Program(s), including active records, archives, and access management, works closely with department liaisons to ensure management of City records with regards to business continuity, accessibility, and risk, including supporting consistent practices related to Public Records Act (PRA) compliance;

oversees the initiatives to establish and maintain a publicly accessible records center for the records with permanent and long-term value to the City and community.

Salary

Note:

Although the full salary range for this position is provided, appointments are made at the range minimum

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Develops, implements, and manages a comprehensive City-wide records and archives management program in accordance with current federal, state, and municipal legal requirements.
• Manages and responds to Public Records Act (PRA) requests, ensuring responses meet statutory timelines and legal standards; conducts records inventories and surveys.
• Plans, directs, and coordinates the maintenance and destruction of all City documents to include ordinances, resolutions, contracts, and meeting minutes per established policy.
• Establishes and enforces standards, administrative policies, and procedures for records management across city departments.
• Oversees, administers, and enforces the records retrieval and destruction schedule.
• Trains and assists City departments with the implementation of the records management program, applying City policies, procedures, and techniques.
• Serves as the City’s subject matter expert on the Public Records Act, overseeing and coordinating PRA processes across all departments and providing guidance on legal requirements, exemptions, and best practices to ensure consistent, legally compliant PRA administration City-wide.
• Manages the City’s archival program in accordance with legal and professional standards and best practices.
• Oversees the collection, classification, preservation, and accessibility of material with historical, administrative, cultural, research, or other significant value.
• Provides professional consultation to City departments, commissions, boards, and other partners on records management issues and research projects.
• Plans, supervises, and evaluates the work of assigned staff and provides professional development and coaching to achieve effective operations.
• Plans, implements, and oversees digitization projects as necessary; oversees document imaging production, quality control procedures, and…