Administrative Asst IV

Date: Oct 28, 2026

Location: PARIS, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Administrative Asst IV
Job Title: Administrative Asst IV
Agency: Health & Human Services Comm
Department: UR LTSS FTE 50
Posting Number: 22656
Closing Date: 11/11/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $3,248.00 - $4,200.00
Pay Frequency: Monthly

Salary Group: TEXAS-A-15
Shift: Day
Additional Shift Telework:
Travel Regular/Temporary:
Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

Job Location City: PARIS

Job Location Address: 1460 19TH ST NW

Other Locations: Abilene;
Austin;
Paris;
San Antonio;
Weslaco

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief

Job Description

The Administrative Assistant IV performs moderately complex administrative support work for Utilization Review under the direction of the Budget and Support Services Director in the Communications and Planning Department. Work includes communicating with external stakeholders to obtain supporting documentation; tracking unit deliverables; coordinating professional staff assignments as directed by management; preparing and distributing reports, correspondence, and other documents; responding to inquiries regarding unit and agency processes;

coordinating meetings and training activities; arranging travel and reconciling expenses; and providing administrative support across Utilization Review. The Communications and Planning team prioritizes an environment of creativity and positivity by taking ownership of our words, actions, and behaviors and how they impact the people we work with. We take responsibility for our mindset, behavior, attitude, choice of words, and how we impact other people on the team.

This position is currently eligible for partial telework.

Essential Job Functions (EJFs)

• Provides administrative support to Utilization Review, including coordinating training and meeting rooms, scheduling meetings and interviews, supporting training events, ordering supplies, responding to telephone inquiries, routing messages and correspondence, distributing mail, drafting documents, and performing other administrative assignments. (40%)
• Communicates with external stakeholders to request, obtain, receive, and track supporting documentation required for Utilization Review activities. Monitors outstanding documentation requests, performs follow-up as needed, and ensures received documentation is routed appropriately. (20%)
• Tracks unit deliverables and coordinates professional staff assignments as directed . (15%)
• Arranges travel, reconciles expenses, and processes requisitions for purchases. (10%)
• Prepares, routes, tracks and distributes a variety of documents, including producing unit reports, letters, and documents. (10%)
• Assist with response to inquiries regarding unit and agency processes and procedures. (5%)

Registrations, Licensure Requirements Or Certifications

NA

Knowledge, Skills, And Abilities (KSAs)

• Knowledge of administrative office practices and procedures, including correspondence preparation, document management, recordkeeping, and tracking systems.
• Skill in using Microsoft 365 applications, including Outlook, Teams, Word, Excel, SharePoint, and PowerPoint.
• Skill in maintaining accurate records and tracking multiple assignments and deliverables.
• Skill in written and verbal communication and providing professional customer service to internal and external stakeholders.
• Ability to organize and prioritize multiple assignments and meet established deadlines.
• Ability to communicate instructions and information clearly and route inquiries to the appropriate resource.
• Ability to work independently and collaboratively in a team environment.
• Ability to maintain accuracy and attention to detail while managing a varied workload.

Initial Screening Criteria

• Experience performing administrative or clerical support duties in an office…