Records Specialist - SCI Cambridge Springs

Position: Records Specialist 1 - SCI Cambridge Springs
Location: Cambridge Springs

Records Specialist 1

Are you someone who enjoys working with detailed records and making sure important information is accurate from start to finish? As a Records Specialist 1 with the Department of Corrections, you will help maintain inmate records that support critical correctional operations at the State Correctional Institution (SCI) at Cambridge Springs. Your work will contribute to accurate documentation, informed decision-making, and effective communication across multiple agencies.

Put your attention to detail to use in a position that supports important daily outcomes.

Description of Work

This position helps maintain and verify inmate records while supporting identification, documentation, and release-related activities within the institution. The role works with information from multiple sources to ensure records remain accurate and current. As a Records Specialist 1, you will perform the following duties:

• Record Review:
  Collect information from multiple sources and verify inmate record accuracy
• Court Documentation:
  Review court orders and related records to support sentence status updates
• Inmate Identification:
  Assist with interviewing, photographing, and fingerprinting inmates while explaining procedures
• Information Updates:
  Enter record changes and relay required information to staff, agencies, and inmates
• Release Coordination:
  Assist with transportation arrangements, release authorizations, and identity verification activities
• Fingerprint Processing:
  Process photographs and fingerprints to support proper inmate identification and registration requirements

Work Schedule and Additional Information:

• Full-time employment, 37.5-hour work week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:
  You will not have the option to telework in this position.
• Salary:
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Qualifications

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

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