School Office Assistant; part-time

Position Title:

School Office Assistant (part-time)

Location:

Glendale Preparatory Academy, 23276 N 83rd Ave, Peoria, AZ 85383

Reports To:

HeadmasterFLSA Status:
Hourly, Non-Exempt About Great Hearts Academies Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.

Additional information can be found at http://www.greatheartsamerica.org/.

Position Summary:

The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus.

Duties and Responsibilities:

Answer and manage incoming calls

Receive and interact professionally with parents, students and visitors

Prepare and edit correspondence, communications, presentations, and other documents

Print and distribute class schedules

Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database

File and retrieve documents and reference materials

Record, transcribe, and distribute incoming communications

Receive and process records requests in a timely manner

Collect fees and issue receipts to parents for extra-curricular activities

Assist faculty with copying and other class preparation

Other duties as assigned

Required/

Preferred Education:

Associate degree preferred

Required/

Preferred Experience:

2-4 years office or school-related administrative position.

Required/Preferred

Skills:

Proficient with Microsoft Office products.

Respond to common inquires or complaints from parents.

Ability to communicate effectively and professionally with students, parents, co-workers, and the public ong Customer Service skills

Must be able to multi-task, have the ability to organize, and be detailed-oriented.

Must create and maintain a customer-focused atmosphere within the administrative functions.

Physical Functions:
Physical functions:
Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required:

May need to travel locally for training and professional development opportunities.

This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.