Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

We are looking to strengthen our Admin Support team with an Administrator based at ESD, Stepps office.

• Daily management of reception, meeting rooms, equipment and housekeeping - ensuring areas are safe and tidy
• Managing desk and meeting room bookings via Sign-in App and Outlook, room set‑ups and booking catering
• Welcoming staff and visitors; ensuring the sign in process is followed and assisting with enquiries
• Visitor information and advance arrival assistance
• Preparation of s and adding New Starts to Network2 system
• Managing contractors’ arrival ensuring necessary approvals are in place
• Managing deliveries and uplifts
• Assisting with routine IT enquiries
• First aid and fire warden duties
• Office inductions
• Managing office engagement events
• Office safety, environment and wellbeing initiatives assistance

• Planning, attending and running events
• Running live business events and audio‑visual meetings/calls
• Meeting scheduling and calendar management
• Board meeting pack preparation and attending Board meetings as required to take actions and presenting slides
• Supporting Executive Assistant as required

• Core team tasks
• Office Facilities Support
• HR Administration Support

Undertake such other duties, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this role.

Essential experience in reception / administration / secretarial roles required

Reception / front of house management advantageous

Event administration or management experience required

Office facilities and safety knowledge advantageous

Excellent IT skills to assist with routine staff enquiries and to run audio visual equipment in meetings and events

First Aid and Fire Warden certificates desirable (training will be provided as required)

Qualifications:

• English – National 5 minimum
• Business Administration related qualification desirable