Senior Executive Assistant

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

At Pavago, one of our clients is hiring a highly experienced Senior Executive Assistant to serve as a strategic partner to the CEO and executive leadership team. This is a high-impact role responsible for ensuring executives remain organized, focused, and able to operate at their highest level.

This goes far beyond traditional administrative support.

You’ll manage executive calendars, communications, travel, strategic projects, and cross-functional coordination while serving as a trusted extension of leadership. Success in this role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs before they arise.

If you thrive in fast-paced environments, enjoy supporting senior executives, and take ownership of complex priorities, this role is a strong fit.

• Manage complex executive calendars across multiple time zones.
• Coordinate internal and external meetings.
• Prioritize schedules while protecting executive focus time.
• Resolve scheduling conflicts proactively.
• Prepare meeting agendas, executive briefings, and supporting materials.
• Ensure leadership remains focused on high-impact priorities.

• Manage and prioritize executive email communications.
• Screen calls and correspondence on behalf of leadership.
• Draft, edit, and proofread:
  • Emails
  • Reports
  • Presentations
  • Executive communications
• Serve as a trusted point of contact for internal and external stakeholders.
• Maintain professional, diplomatic, and confidential communication at all times.

• Coordinate domestic and international travel arrangements.
• Book flights, accommodations, transportation, and itineraries.
• Prepare detailed travel schedules and briefing materials.
• Handle last-minute itinerary changes efficiently.
• Track and reconcile travel expenses.

• Support strategic initiatives and executive projects.
• Track deadlines, deliverables, and action items.
• Coordinate cross-functional teams and stakeholders.
• Conduct research and prepare executive summaries.
• Assist leadership with operational and administrative priorities.

• Organize:
  • Executive meetings
  • Leadership meetings
  • Board meetings
  • Off-sites
  • Company events
• Prepare presentations and meeting materials.
• Take meeting notes and distribute action items.
• Coordinate virtual and in-person meeting logistics.

• Maintain confidential records, contracts, and documentation.
• Process expense reports, invoices, and budget tracking.
• Improve administrative systems and workflows.
• Maintain organized executive files and documentation.
• Support day-to-day executive office operations.

• Executive calendars run smoothly with minimal oversight.
• Leadership remains organized, informed, and focused.
• Meetings, projects, and follow‑ups stay on schedule.
• Travel and logistics are managed seamlessly.
• Confidential information is handled with professionalism.
• Administrative processes continue improving as the business grows.

• You anticipate executive needs before they arise.
• You thrive in high‑trust environments.
• You remain calm under pressure and manage competing priorities effectively.
• You communicate professionally with executives and stakeholders.
• You solve problems independently and proactively.
• You maintain exceptional attention to detail while moving quickly.

• 5+ years of experience as an:
  • Executive Assistant
  • Senior Administrative Assistant
  • Chief of Staff
  • Executive Operations professional
• Proven experience supporting:
  • CEOs
  • Founders
  • Presidents
  • C‑S…