Executive Assistant : NJ-South Plainfield

Position: Executive Assistant Location: NJ-South Plainfield Full / Part Time
Benefits

• 401(k) matching
• Health insurance
• Paid time off

Job Title

Personal Assistant

Location

South Plainfield, New Jersey

Job Type

Full-Time

Compensation

$20-25 Hourly

Schedule

Monday-Friday; 40 hours weekly

Overview

We are seeking a dependable and highly organized Personal Assistant to support daily administrative, personal, and professional tasks. The ideal candidate will possess strong communication skills, excellent time management, and reliable transportation.

Key Responsibilities

• Executive Support: Manage calendars, meetings, travel, communications, correspondence, and daily priorities across multiple businesses.
• Business Operations: Coordinate projects, track deadlines, follow up with teams and external partners, and assist with day-to-day business activities.
• Research & Analysis: Conduct business research, analyze information, prepare reports, and provide recommendations to support executive decision-making.
• Sales & Business Development: Assist with presentations, proposals, market research, sales initiatives, and coordination of business opportunities.
• Finance, HR & Legal Coordination: Support budgeting, financial reporting, recruitment, onboarding, contract reviews, document preparation, and coordination with professional advisers.
• Personal Assistance: Coordinate personal appointments, travel, household matters, purchases, and other personal administrative responsibilities.
• Special Projects: Take ownership of diverse assignments, identify solutions, improve workflows, and support new business initiatives as needed.

Qualifications

• Bachelor’s degree preferred in Business, Healthcare Administration, Finance, or a related field.
• 1+ years of experience in executive assistance, business administration, operations, or project coordination preferred.
• Healthcare, pharmaceutical, or medical administration experience is a strong plus.
• Excellent organizational, communication, analytical, and problem-solving skills.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• General understanding of business operations, sales, finance, HR, and business documentation.
• Ability to multitask, prioritize independently, and manage confidential information with discretion.
• Highly resourceful, detail-oriented, adaptable, and comfortable learning unfamiliar subjects.
• Demonstrated initiative, sound judgment, and ability to execute tasks with minimal supervision.