Office Manager - Campus

Administrative Office Clerk

Pay Grade: 780 (Min $22.20 per hr) Work Days: 216

Primary

Purpose:

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Qualifications:

• Education/Certification:
  
  High school diploma or equivalency
• Special Knowledge/
  
  Skills:
  
  Ability to use personal computer and software such as word processing, spreadsheets and databases
• Proficient skills in typing, word processing and file maintenance
• Effective communication and interpersonal skills
• Basic math skills
• Experience:
  
  One to three years of secretarial experience in a public education environment (preferred)

Major

Responsibilities and Duties:

• Assume responsibility for the organization, operation and distribution of work in the school office
• Sort, distribute and/or deliver mail and other correspondence
• Work with students, parents and teachers to maintain effective communications
• Act as liaison between the school and other departments (maintenance, central, etc.)
• Supervise office staff (registrar, financial secretary, secretary and clerk)
• Receive all incoming calls for principal, take reliable messages and route to appropriate staff
• Schedule meetings and appointments, and maintain calendar for principal
• Maintain records and prepare reports required by the Texas Education Agency (TEA)
• Assist principal with annual budget
• Supervise the collection, deposit and maintenance of records of all monetary transactions with the financial secretary
• Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs and office communications
• Receive, store and issue supplies and equipment
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists and campus communications, as requested
• Maintain a daily teacher attendance log and records for substitute teachers
• Monitor personnel time records to include sick leave, vacation, and special requests
• Update handbook, policy manuals, etc.
• Keep informed of and comply with state, district and school policies and regulations concerning primary job functions
• Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used:
Uses computer, typewriter, printer, copier, calculator and fax

Working Conditions:

• Mental Demands:
  Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress; work with frequent interruptions
• Physical Demands/Environmental Factors:
  Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM110226/110226