Project Manager, Facilities, Real Estate and Office Development

• Hybrid Work Options
• Award-Winning Culture
• Generous Personal Time Off (PTO)
• Benefits 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement Benefits Eligibility Effective Day One
• 401K with Employer Match
• Tuition Reimbursement After One Year of Service
• Fertility Assistance Program
• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Project Manager, Facilities (“Project Manager”) facilitates the Firm’s new office startup, relocation projects, and operations, as well as coordinating solutions to furniture and other issues in current offices.

• Responsibilities include developing and executing facility relocation projects, furniture procurement, delivery, installation, maintenance, vending services, general procurement, financial analysis, budget creation, landlord and vendor interactions, and invoice reconciliation, as well as other operational services.
• The Project Manager coordinates these tasks with Facilities and field leadership and personnel.
• Duties and Responsibilities aligned with Key Results:
  People Assists real estate personnel with construction punch list resolution and correction activities nationally.
• Provides strategic/tactical direction on all projects, so they meet current and anticipated corporate requirements and objectives.
• Client Conducts on‑site office visits to ensure the office is properly equipped, recommends appropriate remedies, and manages office enhancement items.
• Defines, sources, recommends, procures, and ensures that facilities‑related products and services are delivered and installed on schedule and at negotiated cost.
• Manages service‑related issues, vendor reporting, and payments; maintains spreadsheets; and facilitates the process for visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases at locations nationally.
• Identifies and offers solutions for operational issues, potential problems, and efficiency predicaments.
• Monitors construction project schedules in order to plan and schedule multiple vendor product deliveries and installations according to each property management’s rules and regulations.
• Reconciles invoices and contracts for services performed by outside vendors and approves invoices for payment.
• Value Develops detailed project plans, sources vendors and bids, creates purchase orders, and executes appropriately to ensure all office/employee relocation projects are completed on time, within budget, and according to pre‑established specifications.
• Participates in preliminary architectural and engineering design and specifications planning to ensure office functionality needs are met.
• Develops requirements, obtains quotes, initiates purchases, and coordinates delivery and installation of rental furniture at temporary office locations.
• Tracks rentals and coordinates removal of office furniture at the end of determined lease term.
• Communicates the Firm’s objectives and standards to vendors, contractors, and consultants and continually monitors performance to assure full compliance with established standards.
• Initiates bids and scopes of work; organizes, schedules, and coordinates various vendors (security systems, audio/visual repairs, HVAC, electricians, plumbers, painters, etc.) for routine service requests.
• Researches issues, seeks solutions, analyzes bids, and recommends alternative paths of action for national purchasing and maintenance programs.
• Assists in identifying best practices and on‑going updates to the Firm’s procedures and policies.
• Performs other duties as assigned.

Bachelor’s degree in related field preferred with eight years related experience.