Permit Coordinator

Join to apply for the Permit Coordinator role at Costain Group PLC
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We are looking for a Permit Coordinator to join our project in the south‑west where we are a delivery partner on a key infrastructure project. This is a unique opportunity to be involved in one of the most complex and challenging projects in the UK today, where you will be responsible for document control.

• Streamlined process for tracking and closing valid work permits upon completion of tasks.
• Check SQEP is applied to all authorising permit rolls. Issue of letters of authority.
• Regularly audit and monitor the permit to work system to ensure strict compliance with company policies, as well as regulatory and client requirements.
• Maintaining an organised system for tracking valid work permits, including their issuing, extensions, and any associated changes. Ensure that permits are closed promptly and accurately upon the completion of tasks.
• Facilitate effective communication among project teams, permit acceptors, isolating authorities, and relevant stakeholders to ensure a clear understanding of permit requirements and safety protocols.
• Maintain comprehensive and accurate records of all permit‑related activities, including permit issuance, extensions, closures, and audits. Generate reports and summaries as required for management review.
• Uploading and management of documents in line with best practice standards.
• Review, management and uploading of documents held on sites for projects.
• Deal with enquiries efficiently and effectively.
• Carry out other project and non‑project related activities as required.
• Assist in the production and supply of electronic and hard copy documents.
• Monitor permit compliance.
• Provide assurance to Project Manager by ensuring that all records are maintained.
• Manage registers and metrics including for file storage.
• Attend relevant meetings.
• Be proactive in their own professional development, learn new skills and broaden/deepen professional experience.
• Act in mutual trust and co‑operation and uphold Costain values.

• Highly organised with an attention to detail.
• Ability to plan and prioritise own workload.
• Able to work effectively to deadlines.
• Ability to communicate effectively with peers and other disciplines in both verbal and written.
• Good interpersonal skills and team worker.
• The successful candidate will either be a current holder of Security Check (SC) or Developed Vetting (DV) Clearance, or have the ability and be willing to obtain security clearance required for role.
• High level of competence in the use of Microsoft Office Suite, SharePoint and other IT systems.

• Proven experience in Permit Coordination or document control function.
• Several years’ experience in a similar role in a construction or related industry.
• Experience in the use of Autodesk Vault.

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue‑chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements.

We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future‑shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase. We do share individual feedback following an interview.

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non‑disabled people.