Senior People Administrator

Overview

Fixed Term Contract / Secondment - 30 hours per week.

A fantastic opportunity has arisen to join our People Team. We are looking for someone who has an interest in working within HR and potentially taking their first steps into a career in HR.

You will become part of a well-established and supportive team, working alongside the Assistant People Advisor, People Advisors and People Business Partners whilst contributing to the delivery of an efficient and effective HR service through a professional, customer-focused approach.

This is a busy role that offers an excellent opportunity to develop a range of administration skills in an HR role, as well as an understanding of the organisation. You will have the opportunity to learn from your HR colleagues and will be encouraged to rise to all challenges and opportunities available to you.

Previous experience of working in an administration role within an Human Resources environment would be preferred, however it is not essential.

We would welcome applications from candidates who can demonstrate transferrable skills along with excellent communication skills, be competent users in all Microsoft Office packages. You must be able to multitask and prioritise your workload.

If you would like further information please contact Natasha Turner, Assistant People Relations Advisor or on or Donna Bounds, People Manager or on

• Provide a high quality and efficient HR administrative support to the HR Management Team and People Advisors which will include grievance, disciplinary, sickness casework and other HR related administration.
• Act as first point of contact for general HR issues and queries into the team and resolving straightforward queries in relation to a wide range of HR issues for example, terms and conditions, sickness, annual leave, pay, reward and benefits.
• All Livewell Southwest staff are expected to able and willing to work across a 7 day service.
• Deal with routine enquiries coming into the department either from colleagues, managers, other health organisations and outside agencies and pass to relevant person if not able to resolve.
• Collate information/reports for HR meetings using template formats, the content of which will be sensitive and confidential in nature.
• Arrange employee relations meetings/panels in line with policies and procedures ensuring relevant time frames and deadlines are met
• Support and maintain the administration of staff benefits including the processing of salary sacrifice schemes applications
• Manage the Retirement Award applications process.
• Support and maintain the administration of Professional Registration records to ensure eligibility to work as a trained professional is maintained.
• Use information systems to create spreadsheets/databases from ESR and other systems.
• Action Appointment, Change and Leavers Forms ensuring that the forms are correctly completed and forwarded to Payroll Provider.
• General payroll queries
• Arrange meetings, issues agenda and papers in a timely manner and minute take at meetings using transcription service available.
• Maintain HR intranet pages keeping relevant information including forms, guidance and policies up to date in a timely manner.

• Act as first point of contact for general HR issues and queries into the team resolving straightforward queries in relation to a wide range of HR issues such as those relating to terms and conditions, including such matters as annual leave entitlement, sickness, pay and employee benefits.
• Provide advice on straightforward HR queries to managers across all business areas or where appropriate, signposting to the appropriate HR team member. Queries may be of a sensitive nature.

• Be proactive and contribute ideas for improvement in the way the service is delivered.
• Be compliant with the General Data Protection Regulations and record management policies and procedures with reference to confidentiality and safeguarding issues.
• Able to work on own initiative, prioritising work within defined policies and procedures to set timescales.

• To promote and provide advice and guidance on Equality and Diversity issues as they relate to people management and in the context of the services supported.
• To handle sensitive and confidential information according to the provisions of data security regulations, Information Governance and Data Protection.
• Participate in continuous professional development.
• Undertake other duties commensurate to the role and banding of the post.

Maintain and build upon effective internal/external working relationships, to contribute to a whole system approach and joint working with key stakeholders e.g. managers, employees, team members, trade unions, professional associations and external organisations

Frequent sitting & standing. Inputting at a keyboard for most of day, frequent light effort to lift, sort & file case notes. May…