Maintenance Administrator

Maintenance Administrator 28,000 - 30,000 Office-Based in Poole

Are you a highly organised and detail-oriented professional with a passion for administration and coordination? Join our friendly and dynamic Head Office team in Poole and become a key player in supporting our busy Maintenance Department!

Location: Poole
Type: Full-time, Permanent
Hours: Monday - Friday, 8:30am to 5:30pm (40 hours/week)
Salary: 28,000 - 30,000 per annum

About the Role:
We're looking for an experienced administrator who thrives in fast-paced environments. You'll play a central role in coordinating engineer visits, managing job packs and van stock, raising invoices and quotes, and ensuring smooth day-to-day operations within the maintenance team.

Key Responsibilities:

• Scheduling engineer appointments and booking hotels

• Preparing job packs, quotes, and invoices

• Managing van stock and returns

• Using Servicelife to maintain customer/site history

• Chasing timesheets, job sheets, and outstanding quotes/invoices

• Entering sales orders and costing engineer time

• Handling calls, emails, and administrative tasks as needed

About You:

• Experience in a similar administrative role (preferred)

• Excellent communication and interpersonal skills

• High attention to detail and accuracy

• Strong numeracy and IT skills

• Proficient with MS Office

• Confident decision-maker who works well under pressure

Benefits Include:

• 23 days holiday (rising to 30 with service) + bank holidays

• Bupa Health Plan and enhanced sick pay

• Funded training and development opportunities

• Company-funded Christmas and summer events

• Free eye tests & cycle to work scheme

• Free on-site parking

Available after 12 months service

Apply Now!
If you're ready for your next challenge and want to join a supportive and growing team, click the APPLY button to submit your CV.

INDCP