AP Specialist

Accounts Payable Specialist

Our client is a growing, nationally established organization seeking an Accounts Payable Specialist to join its collaborative accounting team. This is an excellent opportunity for an AP professional who enjoys more than simply processing invoices and wants to understand the "why" behind transactions.

The ideal candidate is detail-oriented, naturally curious, and comfortable researching discrepancies, communicating across departments, and taking ownership of complex accounting processes. You'll work closely with the Controller and a broader accounting and finance team while supporting accounts payable, employee expenses, corporate credit cards, and month-end activities.

This position also offers the opportunity to expand into additional general ledger responsibilities as you grow with the organization.

What You'll Do

• Manage employee expense reports for approximately 300 users each month, including researching exceptions and resolving discrepancies
• Review and process approximately $150,000 in weekly employee expense activity
• Process AP invoices while ensuring appropriate coding, documentation, approvals, and accuracy
• Handle more complex invoices that require allocations across numerous locations or cost centers
• Manage and reconcile activity for approximately 32 corporate credit cards
• Research ad hoc payment and check requests, gathering additional documentation or approvals when necessary
• Partner with employees and departments across the organization to resolve expense and payment questions
• Apply a strong understanding of the chart of accounts, general ledger coding, debits, and credits
• Use Excel to organize and analyze accounting information, including VLOOKUPs, pivot tables, and other data tools
• Help identify inefficiencies and contribute ideas for improving AP and expense workflows
• Support month-end close activities and maintain accurate financial records

What We're Looking For

• 2+ years of accounts payable, accounting support, or related experience
• Strong understanding of accounts payable processes
• Working knowledge of chart of accounts, GL coding, debits, and credits
• Experience reviewing employee expense reports and corporate credit card activity
• Strong Excel skills, including the ability to build and work with VLOOKUPs and pivot tables
• Experience working within an ERP or cloud-based accounting system
• Strong attention to detail and an ability to identify discrepancies before they become larger issues
• Comfortable researching transactions and asking follow-up questions rather than simply processing what is submitted
• Strong interpersonal and communication skills
• Ability to work effectively in a collaborative and evolving environment

Nice to Have

• Concur experience
• Oracle Fusion Cloud or similar ERP experience
• Experience working with multi-location invoice allocations
• Power Query experience

Schedule & Work Environment

This is a hybrid position with a regular in-office schedule on Mondays and Wednesdays. Additional onsite presence is typically expected during month-end close, particularly Monday through Wednesday of close week.

Our client places a strong emphasis on collaboration and employee engagement. This is a team where people are encouraged to build relationships across departments, participate in company initiatives, and contribute to the broader culture.

The environment is best suited for someone who enjoys being part of a team, is adaptable when processes change, and is comfortable navigating situations that don't always have a straightforward answer.

Growth Opportunity

While the immediate focus is accounts payable, expenses, and corporate card management, there is opportunity for the position to broaden over time. As the successful candidate develops in the role, they may gain exposure to areas such as:

• Fixed assets
• Property tax reporting
• General ledger accounting
• Additional month-end responsibilities

The anticipated progression would occur over approximately the first one to two years, making this an attractive opportunity for an AP professional who eventually wants broader accounting exposure.

Benefits

• Medical, dental, and vision insurance
• Flexible Spending Account options
• Supplemental critical illness and accident coverage
• 401(k) with a 2% company match and immediate vesting
• Paid parental leave
• 10 paid holidays
• 18 days of PTO during the first two years
• 20 days of PTO after two years