HR Administrator

Job Title:

HR Administrator

Location:

PO3, Hilsea, Hampshire

Part time: 22.5 Hours per week

Contact Type:
Permanent

Salary: £27,000 - £28,500 / annum pro rata

QVIS Lighting and Security is an independently owned business based in Hilsea, Portsmouth, and is an industry leading provider of security and lighting products, sold through the electrical wholesale channel. QVIS is a well-established company with over 20 years’ experience with solid routes to market.

We are looking for an office based, part time HR Administrator : 9 : 00am – 5 : 30pm over 3 days. In this role, you will be managing a wide range of transactional HR activity across a fast paced environment. You will be the first point of contact for HR queries and will take responsibility for processing employee movements, calculating pay changes and managing high volumes of HR queries.

Working within our busy HR department, you will work in accordance with legislation, best practice and company policies and procedures.

• Preparation and issuing of letters to administer changes to terms and conditions of employment
• Manage the offboarding process for all leavers. Ensure all relevant documentation is issued promptly, ensuring smooth and compliant exit process
• Act as a point of contact for payroll queries and update payroll to a strict monthly deadline with new starters & leavers, salary revisions, contract amendments, leaver notifications and sick leave
• Advise on HR queries such as maternity, paternity and support in some HR meetings
• Act as a key advocate for our HR information system People
  
  HR, process updates in the system and run various reports. Champion usage to Line Managers and provide guidance to employees
• Provide advice and guidance on all HR policies and procedures and determine when to refer a query to the HR Manager
• Manage a large volume of employee and Manager queries ensuring a timely and accurate response
• Perform other key support tasks such as arranging formal meetings, events and filing

• CIPD Level 3 qualification required
• At least 3 years previous experience of working in an HR function
• Applied knowledge of HR policies, procedures and transactional processes
• Excellent communication – approachable, professional and able to deliver clear guidance. It is essential to exercise duties with the highest level of discretion and confidentiality and work with empathy
• Exceptional attention to detail with a diligent and accurate approach to work
• Strong organisational and time management skills - ability to manage multiple tasks and prioritise own workload effectively to ensure all deadlines are met
• Proficiency in HR systems – experience with HR systems and other tools
• Strong numerical skills and confidence in applying pay rules and calculations
• Problem solving skills – ability to identify and resolve issues related to the life cycle of an employee, also analyse existing processes and suggest improvements where necessary
• Adaptability – ability to adapt to changing priorities and work effectively in a fast paced environment
• Ability to demonstrate effective teamwork, be open to change and have a high level of integrity and professionalism
• Proficient with Microsoft Office and quick to learn new systems including HR software

• Company Pension Scheme
• Cycle to Work Scheme
• Free onsite parking
• 24 Days Holiday (plus bank holidays)
• Company Events
• Birthday Vouchers

To submit your CV for this exciting HR Administrator opportunity, please press ‘Apply’ now and await further instructions