Sectional Title Portfolio Manager

Ideal candidate will oversee all aspects of managing a portfolio of sectional title schemes and Home Owners Associations (HOAs), ensuring legal compliance, financial health, and effective stakeholder relationships.

• Preparing, managing, and presenting annual budgets for each property.
• Monitoring cash flow, operational expenses, and levy collections.
• Reviewing monthly financial statements (P&L) and reporting to trustees and stakeholders.
• Ensuring schemes are properly insured, and premiums are paid timeously.
• Administration & Compliance:
• Ensuring strict adherence to the Sectional Titles Schemes Management Act
  , the Sectional Titles Act
  , and all relevant legislation and community scheme rules.
• Facilitating the compilation and lodging of management and conduct rules with the Community Schemes Ombud Service (CSOS).
• Maintaining and updating accurate records, archives, and databases for all properties.
• Managing general administration tasks, including bulk communication and correspondence.
• Meetings & Stakeholder Relations:
• Coordinating, preparing documentation for, and attending trustee and Annual General Meetings (AGMs),
  often after hours
  .
• Accurately recording and distributing meeting minutes and ensuring action items are completed timeously.
• Acting as the primary contact point for property owners, trustees, and service providers, addressing queries and resolving disputes.
• Property & Maintenance:
• Overseeing property maintenance, repairs, and improvements, coordinating with contractors, and conducting site inspections.
• Managing on-site staff (e.g., gardeners, cleaners) where applicable.
• Ensuring all contractors are compliant and work is cost-effective.
• Research and identify potential new sectional title schemes, developers, and body corporates (both new developments and existing schemes looking to switch managing agents).
• Initiate contact through various methods, including networking, referrals, and 'cold calling' to arrange meetings and present proposals.
• Attend industry events, conferences, and trustee meetings to promote services and build a network of contacts.
• Develop compelling business proposals, pricing structures, and presentations for potential clients.
• Negotiate terms of managing agent agreements, ensuring all rights and responsibilities are clearly defined to avoid disputes

• Experience: A minimum of 5 years of experience in sectional title or HOA property management is a prerequisite.
• Qualifications: A Matric certificate is essential, while a business or financial qualification is advantageous. APaddocks Certificate (specialising in sectional title governance or similar) is highly valued.
• Skills:
  • Strong knowledge of the South African sectional title legislative framework (STSMA, CSOS Act, etc.).
  • Excellent communication (verbal and written), interpersonal, and problem-solving abilities.
  • Exceptional organizational skills and attention to detail.
  • Ability to work both independently and as part of a team, managing high volumes of work under pressure.
  • Computer literacy (MS Office, Google Workspace, property management software).
  • A valid driver's license and own reliable transport are often required due to site visits.

Mid-Senior level

Full-time

Finance and Sales