Payroll Clerk

Position: Payroll Clerk - 35 Hours

With a minimal direction, the Payroll Clerk is responsible for processing the TTOC/TUC pay, the Maternity and Compassionate Leave top-up pays, and the Summer School pay. The Payroll Clerk provides assistance with the CUPE and the Teachers' pay and works cooperatively with other employees and the public.

DUTIES:

• Checks and extends timesheets and documents to ensure accuracy and appropriateness.
• Checks timesheets and adjustments against edits to ensure accuracy.
• Provides assistance to other payroll staff and assists with project work as required.
• Inputs and retrieves data on the computer such as information relating to new employees, changes in employee status, hours worked.
• Maintains an up to date knowledge of employee contracts and collective agreements.
• Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, Workers' Compensation Board.
• Answers enquiries and relays messages to and from staff, external agencies and the public by computer, telephone, mail, facsimile, or in person.
• Files and sorts a variety of materials such as timesheets, payroll reports and memoranda.
• Duplicates, sorts, collates and staples materials.
• Lifts and moves office and paper supplies in print room and in general office area.
• Performs other clerical or emergent duties.
• Co-ordinates and organizes workload.
• Cancels and reissues pay cheques through payroll system.
• Liaises with school secretaries and Human Resources Department staff regarding payroll changes and form completion.
• Ensures general ledger account numbers are valid for time sheets.
• Extracts, prints and distributes time sheets and pay statements and records of employment as required and insures that pay and deduction calculations are correct.
• Generates pay calculations, produces payroll registers and produces payroll.

TITLE:

PAYROLL CLERK - 35 HoursDEPARTMENT:
Payroll Department

REPORTS TO:

Payroll Supervisor

SUMMARY:

With a minimal direction, the Payroll Clerk is responsible for processing the TTOC/TUC pay, the Maternity and Compassionate Leave top-up pays, and the Summer School pay. The Payroll Clerk provides assistance with the CUPE and the Teachers' pay and works cooperatively with other employees and the public.

DUTIES:

• Checks and extends timesheets and documents to ensure accuracy and appropriateness.
• Checks timesheets and adjustments against edits to ensure accuracy.
• Provides assistance to other payroll staff and assists with project work as required.
• Inputs and retrieves data on the computer such as information relating to new employees, changes in employee status, hours worked.
• Maintains an up to date knowledge of employee contracts and collective agreements.
• Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, Workers' Compensation Board.
• Answers enquiries and relays messages to and from staff, external agencies and the public by computer, telephone, mail, facsimile, or in person.
• Files and sorts a variety of materials such as timesheets, payroll reports and memoranda.
• Duplicates, sorts, collates and staples materials.
• Lifts and moves office and paper supplies in print room and in general office area.
• Performs other clerical or emergent duties.
• Co-ordinates and organizes workload.
• Cancels and reissues pay cheques through payroll system.
• Produces reports for department.
• Liaises with school secretaries and Human Resources Department staff regarding payroll changes and form completion.
• Ensures general ledger account numbers are valid for time sheets.
• Extracts, prints and distributes time sheets and pay statements and records of employment as required and insures that pay and deduction calculations are correct.
• Generates pay calculations, produces payroll registers and produces payroll.

REQUIRED KNOWLEDGE, ABILITY, SKILLS (Payroll Clerk)

• High school graduation or equivalent.
• Completion of 4 courses equivalent to PCP (Payroll Compliance Program).
• Two years experience working with a large automated payroll environment within the past four years.
• Intermediate level knowledge in Word and Excel.
• Intermediate level knowledge of database and computer functions
• Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
• Proficient in numeric keypad skills.
• Familiar with the payroll applications related to union agreements, Statutory requirements, Revenue Canada and WCB regulations.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Knowledge of office practices and…