College Executive Support Administrator

Provide confidential executive support to educational administrators through complex coordination, polished communication, and informed student triage.
This position serves an assigned academic division while supporting the College’s programs, learners, and communities. Responsibilities include receptionist service, external liaison, meeting administration, recruitment, budgets, workloads, contracts, safety information, and policy-sensitive records. Strong discretion, diplomacy, initiative, and independent prioritization are essential.

Key Responsibilities:

Act as divisional receptionist and primary internal and external liaison
Receive, process, draft, and distribute varied communications
Triage student concerns and refer situations to appropriate services
Assist budget preparation, review, reconciliation, and capital requests
Facilitate onboarding, orientation, contracts, clearances, and employee records
Requirements:
Recognized Business Administration diploma completed over two years
At least four years’ comparable administrative-level experience
Excellent oral, written, interpersonal, and conflict resolution skills
Initiative, judgment, diplomacy, discretion, and independent prioritization
Ability to learn College software systems and web-based tools
Use executive support, student service, communication, and administrative judgment to advance accurate academic division coordination.