Executive Assistant & Office Manager- FTC

What we’re all about:

Any company can tell you about how they are a multi award winning, market leading business and yes, we are both of those things in the world of IoT connectivity! But we’re more than that. 🌍✨ Our mission? To make IoT management a breeze for any device, anywhere. With over 10 million IoT subscriptions active in 165 countries and direct partnerships with 50 mobile networks
, we connect you to more than 750 networks worldwide, delivering unmatched value across the IoT connectivity chain.

Innovation is in our DNA
, and we have an insatiable hunger to ‘wow’! 🚀 While we may not always get it right, our drive to collaborate, innovate, and achieve top‑notch customer satisfaction never wavers. We offer industry expertise, stellar service support, and the most flexible, resilient, and secure connectivity solutions on the market. Our expertise spans across various sectors, including industry, agriculture, healthcare, security, transport, utilities, and smart cities.

The Internet of Things (IoT) is like the magical glue that keeps the world connected! 🌐✨ From ordering your favourite takeaway to the ANPR technology that helps you find a parking spot, IoT is everywhere—even if you don’t realize it. At Wireless Logic
, we provide cutting‑edge connectivity solutions and technologies to ensure a vast array of devices stay seamlessly connected.

• Provide high‑level administrative support to the Group CEO, Group CFO, MD Group Services, and MD APAC, MENA & Americas Revenue and other C‑suite executives as required.
• Schedule and coordinate internal and external meetings, including agendas and logistics.
• Welcome and host visitors, ensuring a professional and warm experience.
• Manage Board Meeting preparations, materials, and logistics.
• Organise complex executive travel arrangements and oversee visa requirements as needed.
• Manage, process, and reconcile executive expenses in a timely and accurate manner.
• Coordinate corporate gifting and employee vouchers for various milestones and celebrations.
• Plan and execute team events such as leaving dinners and birthday lunches.

Office Management Responsibilities

• Order and manage office supplies and amenities to ensure staff have what they need.
• Maintain a clean, welcoming, and well‑functioning office environment, including repairs and maintenance.
• Develop and implement plans to improve office operations and efficiency.
• Coordinate and manage lunch orders for meetings, and prepare the boardroom for internal and external use.
• Ensure meeting rooms are tidy, well‑equipped, and ready for use.
• Oversee compliance with health and safety regulations; conduct regular checks and maintain records.
• Support compliance with internal and external audits.
• Greet and welcome clients and visitors to the office.
• Relay messages accurately and manage updates to the internal company intranet page.
• Serve as the go‑to contact for staff, visitors, and new starters.
• Review and approve office‑related invoices.

Travel Management Responsibilities

• Maintain the UK Group travel system.
• Act as account administrator and point of contact for travel system queries.
• Implement and roll out the travel system across other business subsidiaries.

Event Planning Responsibilities

• Lead and collaborate with the social committee to organise meaningful and engaging employee events.

Please note:

The above list is not exhaustive. Additional responsibilities may be assigned in line with departmental needs and the evolving nature of the role.

The S ecret S auce (Key Experience & Skills ): 🍨

To excel in this role, a candidate should bring:

• Exceptional Organisational Skills
  :
  Able to juggle multiple priorities while maintaining sharp attention to detail.
• Discretion & Professionalism
  :
  Trusted to handle sensitive information with confidentiality, integrity, and a calm, composed approach.
• Strong Communication Abilities
  :
  Both written and verbal, with the confidence to liaise at all levels.
• Tech Savvy
  :
  Comfortable with Microsoft Office, calendar tools, intranet systems, and travel platforms.
• Proactive Problem‑Solving
  : A natural forward‑thinker who anticipates needs before they arise.
• Experience Across Functions
  :
  Prior…