Conveyancing Assistant

Conveyancing Assistant

Basingstoke

Salary dependent on experience

Our well-established client is seeking a highly efficient and experienced Conveyancing Assistant to join their busy Residential Property team, working alongside the fee earners to guide our clients through their conveyancing journey.

The ideal candidate should be a self-starter who is happy to take ownership of all administrative aspects of Conveyancing; previous experience is essential. You will join a busy team consisting of six fee earners and eight assistants, and report into the Head of Residential Property.

As an experienced Conveyancing Assistant, your role is to generate, request and send out all formal documentation from the point of instruction through to completion. You will work closely with the fee earners to ensure that our clients feel supported and informed at every stage, often acting as their primary point of contact. Their experience with you will be the amongst the most hands‑on that our clients have, so we are looking for candidates who can be an ambassador for the firm, remaining calm, reassuring and friendly at all times.

• Daily liaison with clients, keeping them informed at every stage of the conveyancing journey.
• Assisting with file opening and closing processes, including issuing engagement papers, alongside general administration.
• Drafting documents and correspondence with strong digital dictation skills.
• Preparing invoices, completion statements, financial statements and assisting with billing and payment process.
• Taking new enquiries and sending out formal quotations to potential new clients.
• Process straightforward exchanges and completions on the fee earner’s behalf.
• Ordering official copies and property searches, filling in Stamp Duty Land Tax returns and submitting Land Registry applications.

• Minimum of 3 years’ experience as an assistant or legal secretary in residential property.
• Highly efficient and self-motivated with strong administrative skills.
• Fast and accurate typing skills with previous digital dictation experience.
• Strong communication skills, both verbal and written.
• Confident with the use of Microsoft Office package (especially Outlook, Word and ideally Excel) and Case Management Systems. Prior experience of LEAP advantageous, but not essential.
• The ability to remain courteous and friendly even when under pressure.
• Flexible and a team-player.

The base compensation per annum is contingent upon proven experience. In addition, we offer a performance-related bonus and other benefits.