Administrator​/Document Controller

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our construct business, we harness our unique combination of leading‑edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our Values Shape The Way We Consult And Define The People We Want To Join Us On Our Journey, They Are

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

We are looking for someone to provide document management and general administration support to the project team based on a site in Reading full time
.

• Organises internal and external meetings and presentation, documents, equipment and refreshments where required.
• Assists the commercial team with contracts and bids.
• Orders office stationery and PPE;
  Ensuring the office is maintained within H&S standards and testing’s.
• Maintains the electronic file sharing systems such as SharePoint and Aconex;
  Administer user access permissions.
• System management, ensures all new documents arriving on the system are quality checked as per standard procedures.
• Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
• Maintains the project work package matrix and assign documents accordingly;
  Run in app reports as required by the project team.
• Ensures the key processes such as the RFI process are working in accordance with the procedures.
• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

• Comfortable with core IT systems such as MS365 Experience of Aconex.
• Understanding of core construction processes and information flows.
• A proactive nature where potential issues are addressed before they occur.
• Attention to detail for document control.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part‑time, flexible, and hybrid working options if suitable within the role.

Reading, United Kingdom

Mace Construct Limited

Regular

Full‑time