Administrative Assistant II

Administrative Assistant II

Redlands, CA

Location: On-Site – Redlands, CA

Schedule: Full-Time | Non-Exempt

Department: Transitional Age Youth

Reports to: Core Program Director II

Pay Range: $19.00 -$20.50/hr

The base hourly range for this position is $19.00 - $20.50 for employees hired in Southern California. The pay range provided in this job posting represents the typical range or starting rate of candidates hired within the Southern California region. Candidates hired in other California locations may have different starting rates based on cost of living and market data variations. Factors that may be used to determine your actual starting rate include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.

Position

Summary

Our Redlands office is seeking an Administrative Assistant II to provide essential administrative and operational support to our Core Program. This role is critical in ensuring smooth front office operations, maintaining program records and databases, supporting fiscal processes, and upholding compliance standards.

When you join Aspiranet’s team, you become part of a mission-driven organization committed to supporting children, families, and communities across California. Your organizational skills and attention to detail will directly support programs that change lives.

Make a Meaningful Impact

Join a leading California Provider of Transition Aged Services

As an Administrative Assistant II with Aspiranet, you will play a vital role behind the scenes, ensuring our programs operate efficiently and effectively. From supporting client records and financial reconciliations to coordinating office operations and assisting with HR processes, your work helps frontline staff focus on delivering critical services to youth and families.

Your contributions will help maintain compliance, accuracy, and professionalism across the program, strengthening our ability to serve the community with excellence.

About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed.

At Aspiranet, every role contributes to something greater, helping to create a future where opportunity, hope, and healing are within everyone’s reach.

Key Responsibilities

Your Skills and Duties

• Provide front office reception and manage a multi-line phone system
• Maintain program databases and generate accurate, timely reports
• Manage petty cash accounts, fiscal fund requests, and reconciliations
• Code and submit reimbursements and vendor invoices
• Maintain donation records and financial documentation
• Support onboarding, offboarding, and ongoing HR administrative processes
• Prepare meeting materials, correspondence, and safety meeting documentation
• Conduct file management, audits, archiving, scanning, and data entry
• Manage incoming/outgoing mail, office supply inventory, and meeting room scheduling
• Provide local technical support related to agency equipment
• Maintain confidentiality in accordance with HIPAA and regulatory requirements
• Model Aspiranet’s Professional Code of Ethics and agency values

Qualifications Education & Work Experience

• Minimum of two (2) years of experience in clerical or business office operations
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience working in a Windows-based environment
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.

Licenses & Certifications

• Meets all state-required conditions of employment (DOJ Fingerprint Clearance, Child Abuse Index…