Office Administrative Assistant

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Stop It Now Part Time Clerical Remote, US

2 days ago Requisition

Salary Range: $21.15 To $23.15 Annually

Stop It Now! Office Administrative Assistant

Stop It Now! is seeking a part time (Grant Funded) Office Administrative Assistant. The Office Administrative Assistant provides administrative, operational, and logistical support for Stop It Now!'s programs and day-to-day operations. Responsibilities include office administration, training and meeting coordination, communications support, website and database maintenance, financial and grant administration, donor and constituent tracking, and administrative support for the helpline, outreach, fundraising, public education, and organizational initiatives.

This is a part-time (20 hours per week), grant funded position with an anticipated start date of December 15, 2026 with an anticipated duration of three years. Continued employment is contingent upon available funding.

STOP IT NOW! was founded in 1992 to bring public health approaches to the prevention of child sexual abuse. In 2015, we became an affiliate program of Klingberg Family Centers. We operate Help Services through our confidential and free helpline, Training and Technical Assistance through our Circles of Safety training programming, public education through our website and materials and engage in public policy and advocacy to prevent the sexual abuse of children.

Our efforts take the burden of stopping sexual abuse off children.

• Coordinate daily office operations to support efficient program implementation.
• Manage office supplies, equipment, technology, vendors, and administrative systems.
• Coordinate logistics for meetings, trainings, webinars, and special events, including scheduling, registration, participant communications, meeting materials, and follow-up.
• Maintain organizational records, electronic filing systems, calendars, and administrative documentation.
• Assist with budget administration, purchasing, invoices, reimbursements, contracts, and financial recordkeeping.
• Support grant administration by maintaining documentation, tracking deliverables, organizing records, and assisting with reporting requirements.
• Coordinate surveys, data entry, and information management to support program evaluation and reporting.
• Prepare meeting minutes, correspondence, reports, spreadsheets, and other administrative documents.
• Provide administrative support for Stop It Now!'s helpline, website, outreach, training, communications, fundraising, and public education activities.
• Assist with routine website updates, content maintenance, quality assurance, and coordination with website vendors and consultants.
• Coordinate participant registration, communications, evaluations, continuing education documentation, and logistics for online and in-person trainings.
• Maintain databases and tracking systems related to grants, donors, communications, outreach, trainings, and organizational activities.
• Assist with donor acknowledgments, constituent communications, fundraising administration, and donor record maintenance.
• Support development and distribution of newsletters, marketing materials, email communications, social media content, and public education resources.
• Maintain inventories of outreach materials, publications, and promotional resources.
• Compile routine reports and tracking data related to budgets, grants, communications, marketing, training participation, and program activities.
• Provide administrative support for special projects and other organizational priorities as assigned.

Education/Experience/Other Requirements:

• Associate's or Bachelor's degree in business administration, office administration, nonprofit management, communications, or a related field, or equivalent experience.
• Two or more years of administrative or office management experience, preferably in a nonprofit, education, healthcare, or human services setting.
• Experience supporting grant administration, financial tracking, and organizational reporting.
• Experience maintaining CRM, donor management, database, or project management systems.
• Experience supporting communications, fundraising, public education, or outreach initiatives is highly desirable.
• Excellent organizational and administrative skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities,…