Executive Assistant​/Administrator to President & Chief Executive Officer

Position: Executive Assistant/Administrator to the President & Chief Executive Officer
Pay Range:

$56,031.00 - $92,451.00

Country:

United States of America

Address:

1401 PACIFIC AVE

City:

DALLAS, TX 75202

FLSA:

Non
- Exempt

Professionals:

06 - Admin Support (EEO-4-United States of America), 6A
- Secretaries and Administrative Assistants (EEO-Sub Category)

General

Summary:

This position reports to the President & Chief Executive Officer and provides confidential executive, administrative, and operational support to the Office of the CEO. The position serves as a key liaison with executive and senior leadership, employees, public officials, community partners, and other stakeholders and helps ensure the timely flow of information and commitments across the organization. The individual in this role works with limited supervision, exercises discretion and independent judgment, anticipates needs, manages competing priorities, and may coordinate or provide backup support to other executive assistants or office managers, as assigned.

Essential Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides high-level administrative and operational support to the CEO and handles sensitive and confidential matters with sound judgment, discretion, and diplomacy.
• Serves as a professional point of contact for the Office of the CEO with the Board of Directors, executive leadership, employees, public officials, business and community partners, customers, and other stakeholders.
• Manages the CEO’s calendar, priorities, appointments, speaking engagements, travel, and related logistics; anticipates conflicts and ensures the CEO is prepared.
• Provides dependable support to the CEO, including when needs arise outside regular business hours. Takes the extra steps needed to handle urgent requests, solve problems, and make sure commitments are completed.
• Coordinates executive meetings, briefings, events, and engagements, including agendas, materials, facilities, technology, catering, attendee communications, minutes, action items, and follow-up.
• Drafts, edits, and prepares executive correspondence, reports, presentations, briefing materials, talking points, and other documents for accuracy, consistency, tone, and timely delivery.
• Screens and prioritizes communications, visitors, requests, and issues directed to the CEO; responds within assigned authority and escalates matters requiring executive attention.
• Maintains executive correspondence, records, presentations, policies, and confidential files in accordance with records-retention requirements and organizational procedures.
• Keeps a record of the CEO’s decisions, assignments, deadlines, and requests; gathers information from senior leaders and departments and provides updates to the CEO as necessary.
• Coordinates travel and prepare travel authorizations, itineraries, expense reports, reimbursements, purchasing records, and other administrative documents; monitors assigned office expenses as requested.
• Supports special projects and CEO initiatives by gathering information, coordinating with internal departments and external contacts, and following up on next steps.
• Supports efficient Executive Office operations, improves administrative processes, and provides guidance or backup assistance to executive support staff as assigned.
• Follows organization policies, safety rules, ethical standards, public-records requirements, and applicable laws and regulations.
• Performs other related duties as assigned.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

REQUIRED:

Note: An equivalent combination of related education and experience may satisfy the stated minimum qualifications, except where a license or certification is specifically required.

• Bachelor’s degree from an accredited college or university in business administration, public administration, communications, or a related…