Construction Office Administrator

Full Job Description

Keep construction projects moving by coordinating the office operations that support field teams, clients, and vendors. As a Construction Office Administrator, you'll manage schedules, records, financial paperwork, and day-to-day communication with care and accuracy. Your impact:
Organized project information and timely coordination help crews stay focused and clients receive clear updates.

• Manage calendars, project schedules, meetings, and event planning; coordinate vendors and client communication.
• Attending meetings and taking detailed minutes to send out meeting recaps to all parties.
• Maintain and keep Builder Trend up documents and schedules up to date.
• Maintain spreadsheets and documents; organize confidential information and office records.
• Send out detailed weekly emails to customers detailing work completed that week and upcoming work to follow.
• Support staff by keeping track of birthdays, planning company parties, ordering apparel, etc.
• Managing vendor accounts and keeping payments up to date.
• Organize necessary documents to assist in filing permits.

• Office, administrative, or clerical experience; accounting and finance experience.
• Working knowledge of Buildertrend, spreadsheets, Google Drive, Docu Sign, and financial or accounting software.
• Strong schedule management, organizational, communication, and client communication skills.
• Experience with vendor management, bookkeeping, payroll, budgeting, calendar management, and office management is an asset.
• Demonstrated technical proficiency, discretion handling confidential information, and the ability to support or supervise a team.

• Experience in a construction or similar field preferred.
• Flexible schedule.