Associate Registrar

Job Details:
Level: Experienced,

Job Location:

Ripon, WI 54971, Position Type:
Full Time, Education Level: 4 Year Degree, Travel Percentage:
None, Job Shift: Day, Job Category:
Education, In support of Ripon College’s mission and strategic vision, the Associate Registrar plays a pivotal role in operationalizing academic policy, maintaining records integrity, and elevating the student experience. Serving as a key collaborator across campus, you will lead systems implementation, manage critical processes supporting the academic cycle, and oversee course registration, degree auditing, and reporting.

If you are a student-focused higher education professional who thrives in a collaborative environment, excels at process improvement, and values high standards of data fidelity and confidentiality, we encourage you to apply.

Key Responsibilities Academic Cycle & Academic Records Management

• Lead and optimize workflows for course offerings, schedule building, waitlists, registration, classroom assignments, and grade collections (early-warning, mid-semester, final grades, and in completes).
• Oversee academic standing evaluations, including Dean’s List and academic probation lists.
• Prepare and configure the Student Information System (SIS), MyRipon portal, and website for academic cycle shifts and registration windows.
• Collaborate with the Registrar on degree audits, diploma preparation, and Commencement planning.
• Manage student record transfers from Admissions to Registration for new student cohorts.

Systems, Operations & Special Registrations

• Serve as the primary functional lead for office operations including customer service, email prioritization, and office organization
• Assist the Registrar in coordinating interdepartmental academic systems, maintaining data integrity, and troubleshooting software integrations.
• Coordinate specialized registrants, including non-degree seeking students, senior audit, and ECCP participants.
• Coordinate course fees and music lesson billing with academic departments and the Business Office.
• Maintain and update assigned sections of the official Ripon College Course Catalog.

Leadership, Compliance & Collaboration

• Supervise, mentor, and train 2–5 student workers, delegating daily office priorities effectively.
• Serve as a key resource for campus constituents regarding FERPA compliance, confidentiality, and academic policy interpretation.
• Represent the Office of the Registrar on campus committees, including the Student Care Team, Commencement Planning, and Revenue Generation.
• Support data collection, extraction, and reporting for institutional decision-making and athletic/academic awards.

Qualifications:

Required:

• Technical Proficiency:
  Experience with standard software and tools, including Google Suite, Microsoft Office (Word, Excel), Adobe Acrobat Pro.
• Communication & Interpersonal
  
  Skills:
  
  Strong written and verbal communication skills with the ability to convey complex policies to students, faculty, alumni, and external partners.
• Problem-Solving & Data Analysis: A proactive approach to troubleshooting system issues, refining processes, and collecting data for reporting.
• Team
  
  Collaboration:
  
  Demonstrated success working across departments and supporting cross-functional administrative initiatives.

Preferred:

• Policy & Compliance Knowledge:
  Comprehensive understanding of FERPA regulations and higher education privacy standards.
• Higher Ed Software Proficiency:
  Experience with higher education software and tools, including Jenzabar, Ad Astra, Parchment, TES/Transferology, Microsoft Office (Query Builder, Access), or similar ERP/SIS platforms.

Working Conditions & Expectations

• Active participation in student engagement events such as Resource Fairs, Orientations, Catalyst Day, and Commencement.
• Occasional evening or weekend hours may be required for key academic calendar events and will be communicated in advance.

Ripon College is committed to the principles of equal opportunity and adheres to nondiscriminatory policies in employment and student enrollment in accordance with all applicable federal, state, and local laws.