Contract Administrator

We are seeking a meticulous and experienced Contract Administrator to join our Project Management Consultancy (PMC) team. The successful candidate will be responsible for administering a complex portfolio of contracts, specifically the FIDIC Conditions of Contract for Construction (Red Book), FIDIC Conditions of Contract for Plant & Design-Build (Yellow Book), and Lead Design Consultant Service Agreements. This role involves managing the contractual relationships between the Employer, Construction Contractors, and Design Consultants, ensuring compliance, mitigating interface risks, and facilitating smooth project execution across both design and construction phases.

Role Summary Reporting directly to the project manager, the Contract Administrator will be the key personnel from the PMC (acting as The Engineer or Employer’s Representative) responsible for managing the commercial and contractual obligations of multiple parties. This multi-faceted role requires a candidate capable of navigating the distinct risk profiles of standard construction (Red Book remeasurement and Employer-led design), Contractor-led design-build (Yellow Book lumpsum and fitness-for-purpose), and professional services (Consultant standard of care and design deliverables).

The selected candidate will safeguard the Employer’s interests through rigorous notice management, claim evaluation, change control, and interface management between the design and construction teams.

• Administer contracts in strict accordance with the FIDIC Red Book, FIDIC Yellow Book, Lead Design Consultant Agreements, and applicable laws.
• Interpret diverse contract terms, conditions, specifications, and scope boundaries for the PMC team, Employer.
• Ensure all parties comply with their respective contractual obligations, and procedural timelines.
• Manage the contractual boundaries and liability hand-offs between the Lead Design Consultant and the Construction Contractors, particularly regarding design coordination, clarifications, and construction-phase design support.
• Monitor the "Review Period" for Contractor’s Documents to prevent "deemed approvals."
• Administer remeasurement processes, bill of quantities (BOQ) variations, and manage risks associated with Employer/Consultant-provided design delivery to the Contractor.
• Monitor the Lead Design Consultant’s adherence to deliverable schedules, standard of care obligations, and professional indemnity requirements.
• Maintain meticulous records of all contract correspondence, instructions, variations, and decisions. Draft all clear, contractually sound, and objective responses to incoming letters.
• Evaluate Milestone Payment Applications and Interim Payment Certificates against the contractual provision.
• Administer the Variation Procedure across all contracts, evaluating the impact of scope changes. Prepare and coordinate with the Employer to issue Variation Orders.
• Review and assess claims for Extension of Time (EOT) and Additional Payment from Contractors and Consultants. Lead the evaluation process alongside the Employer’s, technical, and PMC teams.
• Draft formal Engineer's Determinations or recommendations. Prepare briefing notes for the Employer regarding potential risks or high-value disputes.
• Prepare Taking-Over Certificates, final account certificates, and performance certificates for Contractors, as well as Services Completion certificates for Consultants. Coordinate with the Project Manager and Employer for issuance.
• Issue defect liability notifications, monitor the Defects Notification Period (DNP), and manage formal closure.
• Manage the administration and validity of Performance Securities, Advance Payment Guarantees, and all required Insurances.
• Coordinate with the technical team to…