Proposal Coordinator

Track RFPs, localize proposal content, and coordinate high-quality submissions across teams in a fast-paced consulting environment.

Ready? #Set Your Focus

We’re looking for a detail-driven, bilingual Proposal Coordinator to manage government tender tracking, support bid content localization, and ensure high-quality submissions in a fast-paced consultancy environment. This role sits at the intersection of opportunity tracking, business translation, and proposal presentation—playing a key part in enabling effective responses to RFPs, particularly within Saudi government platforms like Etimad.

The ideal candidate has strong written Arabic and English skills, a sharp eye for formatting, and the ability to coordinate inputs across teams under tight timelines.

Platform & Opportunity Management

• Monitor Etimad and other relevant procurement platforms daily for new tender opportunities.
• Tag and categorize RFPs based on relevance, and promptly notify internal teams.
• Maintain a bid calendar that tracks deadlines, submission schedules, and ownership.
• Translate proposals and technical documents from English to Arabic and vice versa at a professional level.
• Ensure accuracy, tone, and alignment with tender specifications and formal language standards.

Quality Assurance & Visual Formatting

• Review and polish proposal layout, ensuring consistency, readability, and visual quality.
• Align submission packages with brand, compliance, and client-specific formatting requirements.

• Support automation efforts such as centralized RFP repositories, tracking dashboards, and reporting templates.
• Support automation efforts such as centralized RFP repositories, tracking dashboards, and reporting templates.

• 3–5 years’ experience in proposal coordination, business translation, content management, or bid writing, ideally within consulting, ICT, or public sector environments.
• Advanced fluency in Arabic and English, with proven experience translating formal business or government content.
• Strong project coordination and time management skills; calm under pressure and deadline-oriented.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); familiarity with SharePoint, Adobe Acrobat, or proposal software is a plus.
• Excellent attention to detail, especially in document formatting and layout refinement.
• Optional:
  Experience using Etimad or other KSA government procurement platforms.
• Optional:
  Understanding of Saudi public procurement standards, document structures, and terminology.

• Experience in a consulting, professional services, or government advisory environment.
• Proven ability to collaborate across functions and work with remote or cross-cultural teams.
• Self-motivated, proactive, and organized—comfortable juggling multiple tasks with minimal supervision.

We only consider direct applications. Applications from recruitment agencies will not be considered.

* We welcome applications from all people – including those with severe disabilities – who are enthusiastic about our tasks and want to use their talent to help us move forward. That alone counts and not age, gender, sexual orientation or gender identity, origin, religion, or physical characteristics.