Preconstruction Coordinator​/Admin

Preconstruction Coordinator / Administrative Support

Location: Roseville, CA

Salary Range: $60,000 to $80,000 annually, commensurate with experience

Job Type: Full-Time | Exempt | In-Person

POSITION SUMMARY

The Preconstruction Coordinator/Admin supports CORE’s preconstruction team across the full planning, estimating, procurement, and project startup lifecycle on K through 12, higher education, and civic/municipal projects delivered via progressive design build, lease leaseback, and CM orting to the Director of Preconstruction, this role serves as a key liaison among preconstruction, operations, owners, architects, consultants, and trade partners, keeping bid solicitation, trade partner prequalification, risk management assessments, subcontractor outreach, document control, and project information organized, accurate, and on schedule.

This is a detail driven, in office role requiring strong organizational skills, clear communication, and the ability to juggle multiple active projects and preconstruction assignments at once.

ESSENTIAL DUTIES & RESPONSIBILITIES Bid & Procurement Coordination

• Set up and manage bid packages and project information in Building Connected and Destini; maintain Bay Area and Sacramento region bid lists

• Conduct trade partner outreach; verify CORE and district/agency trade partner prequalification status, including MEP trade prequalification, and maintain prequalification records

• Coordinate pre bid meetings, bid walks, descope schedules, and bid evaluations; distribute and track descope homework and bid reconciliation forms

• Prepare and distribute bid forms, clarifications, and addenda; collect bid forms and backup documentation from trade partners

• Post legal and DVBE advertisements; confirm Skilled and Trained Workforce and union trade partner compliance

• Communicate bid outcomes to trade partners, including notifying unsuccessful bidders

• Assist with California trade partner prequalification and risk assessment

Document & Data Management

• Develop, organize, track, and distribute construction documents; maintain document control systems and project folders

• Route and track preconstruction RFIs between the design team and client

• Track award history and estimating data; support the self perform estimating group and process

• Assist with constructability review documentation and perform simple quantity takeoffs

• Prepare GMP and T  (total base rate) binders and proposal materials, including formatting backup packages and coordinating proposal covers with Marketing

Meeting & Client Coordination

• Coordinate OAC and internal preconstruction meetings; prepare agendas, minutes, and follow up action items

• Coordinate pre bid walks, client site visits, trade partner fairs, and Drone 360 scheduling

• Prepare EODs and other preconstruction status updates on bidding, procurement, and project coordination activities

• Prepare cohesive, visually polished deliverables for the team to present to clients, consultants, and trade partners

Department & Project Transition Support

• Serve as administrative support for the department, scheduling and hosting internal meetings/events and coordinating related travel and meal logistics

• Support transition of projects from preconstruction to operations, including assistance with Operations & Maintenance manuals, closeout documentation, and warranty records

• Support BIM Execution Plan coordination and operations handoffs

• Contribute to trade partner relationship building efforts, including a quarterly trade partner newsletter

• Maintain department project organization, maintain master project schedule, and hold team accountability to preconstruction excellence reporting

REQUIRED QUALIFICATIONS

• 2+ years of experience supporting preconstruction, construction operations, project management, procurement, or program management teams

• Ability to read and understand construction drawings, specifications, and scopes of work

• Basic understanding of construction estimating, bidding, and procurement processes

• Strong written and verbal communication skills; comfortable coordinating across internal teams, clients, consultants, and trade partners

• Excellent organizational, time management, and document control skills with strong attention to detail and accuracy

• Proficiency with Microsoft Office Suite; familiarity with Building Connected, Destini, Procore, Bluebeam, and/or Docu Sign is a plus

• Working knowledge of, or willingness to learn, California public contract requirements, trade partner prequalification, and Skilled and Trained…